Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Dorset & Wiltshire Fire and Rescue Service
VAT GB232 3358 32
5 Rivers Health and Wellbeing Centre
Hulse, Road, Salisbury, Wiltshire
SP1 3NR
UK
Contact person: Gill Worthington
Telephone: +44 1722691464
E-mail: Gill.Worthington@dwfire.org.uk
NUTS: UKK25
Internet address(es)
Main address: http://www.dwfire.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42040&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=42040&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Prevention, Protection and Operational Risk
Reference number: DWFRS 2022/010
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation to Tender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service.
II.1.5) Estimated total value
Value excluding VAT:
300 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
48170000
48219300
II.2.3) Place of performance
NUTS code:
UKK
UK
Main site or place of performance:
SP1 3NR
II.2.4) Description of the procurement
Dorset and Wiltshire Fire and Rescue Services (DWFRS) are conducting an “Invitation to Tender” through Bluelight E-Sourcing Portal using an “Open Procedure”. The requirement is for Bidders to provide a Prevention, Protection and Operational Risk (PPOR) Software System which is capable of meeting the mandatory compliance reporting and outcomes required, within the Fire Service. We are looking for an existing solution and not a system which requires development. Contract will be initially for 2 years, with 2 options to extend by 2 years, so a possible 6 year contract if options undertaken by DWFRS.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
300 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
24/03/2022
End:
23/03/2024
This contract is subject to renewal: Yes
Description of renewals:
Option to extend the contract twice by 2 year periods
23/03/2024 to 23/03/2026 (2 years) and
23/03/2026 to 23/03/2028 (2 years)
if extension of contract undertaken
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Two options requested
Option 1 - On Premises Solution onto DWFRS Server Farm
Option 2 - Hosted Platform (Cloud) SaaS software
Bidders are expected to provide pricing for both options for an existing developed system
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
List and brief description of conditions: Please see the procurement documents published via Bluelight e-Tendering Portal
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Software Solution will be capable of meeting the Fire Service mandatory requirements from the Home Office to record and report the Prevention and Protection activities undertaken. The Home Office have specific requirements as to what data they require, and in addition to this, DWFRS have their own additional data requirements.
There is an expectation that Bidders will have an understanding, of Emergency Services requirements, especially within the Emergency Services and Fire Service Sector. The software will be customisable, so that the data collection can be tailored to meet local requirements and those of our partnering organisations such as Home Office, National Fire Chiefs Councils (NFCC) and other regulatory and mandatory compliance partners.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/02/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.4) Procedures for review
VI.4.1) Review body
Dorset and Wiltshire Fire and Rescue Service
Health and Wellbeing centre, Hulse Road
Salisbury
SP1 3NR
UK
Telephone: +44 1722691464
E-mail: gill.worthington@dwfire.org.uk
Internet address(es)
URL: www.dwfire.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Please see the procurement documents published via Bluelight e-Tendering Portal
VI.5) Date of dispatch of this notice
06/01/2022