Voluntary ex ante transparency notice
Directive 2014/24/EU
Section I: Contracting
entity
I.1) Name and addresses
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Procurement Department, Cardiff and Vale University Local Health Board, Brecknock House, 8th Floor, University Hospital of Wales, Heath Park
Cardiff
CF14 4XW
UK
Telephone: +44 2920746577
E-mail: amy.slocombe@wales.nhs.uk
NUTS: UK
Internet address(es)
Main address: http://nwssp.nhs.wales/ourservices/procurement-services/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0221
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Expansion to the current Islion Storage System at Redwood Data Centre Cardiff
II.1.2) Main CPV code
72317000
II.1.3) Type of contract
Services
II.1.4) Short description
NHS Wales Shared Services Partnership, on behalf of Cardiff and Vale University Health Board All Wales Medical Genomics Service, wishes to announce that it intends to award Advance Research Computing @ Cardiff (ARCCA) a 12-month contract for the expansion to the current Islion Storage System at Redwood Data Centre Cardiff. The value of the contract will be GBP 556,239.00 including VAT.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
463 532.50
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72317000
II.2.3) Place of performance
NUTS code:
UKL22
II.2.4) Description of the procurement
Cardiff & Vale University Health Boards All Wales Medical Genomics Service (AWMGS) historically faced challenges with the implementation and management of high performance computing (HPC) resources, big data storage and analysis, and the volume of computational and storage resources required. Because of this AWMGS were not able to analyse and store the data generated by their next generation sequencing (NGS).
As a result, the WREN system was designed specifically for the All Wales Medical Genomics Service. WREN is hosted and operated by ARCCA technical experts to support AWMGS bioinformaticians in the delivery of nationwide clinical services to detect genetic alterations which inform a personalised diagnostics prognostic and therapeutic decisions.
The data produced from the WREN system is stored at Redwood Data Centre Cardiff. AWMGS regularly assesses the capacity and connectivity of the Data Centre with ARCCA to ensure that it has sufficient connection speed and storage capacity to support the service.
The All Wales Medical Genomics Service is now increasing sequencing capacity by procuring additional sequencers which are critical to meet the demand to expand the Welsh Health Specialist Service Committee (WHSCC) commissioned in-house testing at the pace required to deliver equitable testing for Welsh patients in comparison to other regions within the UK. By procuring additional sequencers the data storage requirement has increased and we are now finding that the Redwood Data Centre can offer additional storage capacity to support the Genomics service.
Based on this information the service needs to procure additional storage for the next 12 months urgently in order to be able to manage the sequencing data that is produced from the additional testing. A decision has been made to award ARCCA a contract for the additional hosting and support services up to a maximum value of GBP 556,239.00 including VAT.
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The procurement falls outside the scope of application of the Directive
Explanation:
If the service does not have additional storage urgently it will compromise patient care and put the service at risk of a critical failure as the service will be unable to record data produced from sequencing.
This is an interim 12 month solution to account for the unforeseen increase in demand on the service with the anticipation that alternative solutions will be explored in the coming years.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract/concession
Contract No: CAV-DCO (21-22) 155
V.2 Award of contract/concession
V.2.1) Date of conclusion of the contract/concession
10/01/2022
V.2.2) Information about tenders
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Advanced Research Computing @ CARDIFF UNIVERSITY
Redwood Building Kind Edward VII Avenue
Cardiff
CF10 3NB
UK
Telephone: +44 2920875581
NUTS: UKL22
The contractor is an SME:
No
V.2.4) Information on value of the concession and main financing terms (excluding VAT)
Initial estimated total value of the contract/lot/concession: 463 532.50 GBP
Total value of the concession/lot:
463 532.50
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:117349)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
10/01/2022