Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Parliamentary and Health Service Ombudsman
Citygate, 47-51 Mosley Street
Manchester
M2 3HQ
UK
Contact person: Mr Graham Crook
Telephone: +44 3000614342
E-mail: graham.crook@ombudsman.org.uk
NUTS: UKD3
Internet address(es)
Main address: www.ombudsman.org.uk
Address of the buyer profile: www.ombudsman.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Other: Parliamentary and Health Service Ombudsman Service
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
PR2151 - Provision of a Facilities Maintenance Service
Reference number: PR2151
II.1.2) Main CPV code
50800000
II.1.3) Type of contract
Services
II.1.4) Short description
Preventive, periodical, and reactive maintenance of office facilities/equipment.
II.1.5) Estimated total value
Value excluding VAT:
120 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lots 1 and 2.
II.2) Description
Lot No: 1
II.2.1) Title
Provision of a Facilities Management Service (Manchester)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKD
UKI3
UKI4
II.2.4) Description of the procurement
Provision of a Preventive, periodical and reactive facilities/equipment maintenance service for a period of 2 years, 02 May 2022-30 April 2024, with provision for 2 x annual extensions to 30 April 2026.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/05/2022
End:
30/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered in 2024, or 2025/2026, subject to need.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend are available
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender documents are available at www.https://procontract.due-north.com/, to which tender submissions must be made by 09 February 2022.
Lot No: 2
II.2.1) Title
Provision of a Facilities Management Service (Manchester)
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Provision of a Preventive, periodical and reactive facilities/equipment maintenance service for a period of 2 years, 02 May 2022-30 April 2024, with provision for 2 x annual extensions to 30 April 2026.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
02/05/2022
End:
30/04/2024
This contract is subject to renewal: Yes
Description of renewals:
Will be re-tendered in 2024, or 2025/2026, subject to need.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Options to extend available
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Tender documents are available at www.https://procontract.due-north.com/, to which tender submissions must be made by 09 February 2022.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
09/02/2022
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/02/2022
Local time: 10:00
Place:
Parliamentary & Health Service Ombudsman - Resources/Finance team.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
May 2024, or 2025/26, dependent on available extensions being taken up.
VI.3) Additional information
This is an open tender process. The contracting authority expressly reserves the right not to award any
contract as a result of the procurement process commenced by publication
of this notice.
In no circumstances will the contracting authority be liable for any costs
incurred by the candidate and any expenditure, work or effort undertaken
prior to contract award is accordingly a matter solely for the commercial
judgement of potential suppliers.
The contracting authority is using the Proactis / Pro-Contract portal to run this exercise.
To give access to the procurement documentation. To gain access
tenderers must
Register their company details at the Proactis website. Once registered,
tenderers will be emailed a log-in and password, which will allow them to
gain access to the documents.
VI.4) Procedures for review
VI.4.1) Review body
Parliamentary & Health Service Ombudsman
Citygate, 47-51 Mosley Street
Manchester
M2 3HQ
UK
Telephone: +44 3000614205
E-mail: bipon.bhakri@ombudsman.org.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Precise information on deadline(s) for review procedures:
The PHSO will incorporate a minimum 10 calendar day standstill period at
the point information on the award of the contract/framework is
communicated to tenderers. This period allows unsuccessful tenderers to
seek further debriefing from the contracting authority before the contract
commences. Applicants have two working days from notification of the
award decision to request additional debriefing and that information has to
be provided a minimum of 3 working days before the expiry of the
standstill period. If an appeal regarding the award of the contract has not
been successfully resolved, the Public Contracts Regulations provide for
aggrieved parties who have been harmed or are at risk of harm by a breach
of the rules to take action in the High Court (England, Wales and Northern
Ireland). Any such action must be brought promptly (generally within 3
months). Where a contract has not been entered into the Court may order
the setting aside of the award decision or order the contracting authority
to amend any document and may award damages. If the contract has been
entered into, The Court may only award damages.
VI.5) Date of dispatch of this notice
11/01/2022