CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

Hospitality, Food & Beverage – Review and Future Opportunities Appraisal

2.2

Description of the goods or services required

Awen Cultural Trust - and its subsidiary Awen Trading Ltd. require the services of an independent specialist to support its decision making and planning of hospitality, food & beverage services.

With a positive order-book for functions throughout 2022/23 and filling-up for 2023/24, now is a good time to take stock and ensure that our hospitality services will be fit for the future. We want to create a business that has unique selling points with common approaches across all its component parts but where the locations of each venue also require a local approach. We want to learn how we can stand-out from the crowd and be comfortable with our chosen market position.

This brief is intended to cover the whole of Awen Trading Ltd.’s food & beverage locations and products with a particular focus on the future of Bryngarw House.

Whilst there are inter dependencies between the various operations which should be considered, the work should be presented so as to clearly present findings and recommendations across:

a. Arts Venues trading operations (this could also be split as Bars and Café)

b. Bryngarw Park

c. Bryngarw House

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=117486.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

a. Arts Venues trading operations (this could also be split as Bars and Café)

b. Bryngarw Park

c. Bryngarw House

3 Conditions for Participation

3.1

Minimum standards and qualification required

1. Tenders must be submitted through the Sell-to-Wales portal. Awen Cultural Trust will not consider submissions received by any other means unless prior agreement has been sought. Bidders are advised to seek their own confirmation that the submission has been successfully received by Awen Cultural Trust.

2. Tenders must be received by Awen Cultural Trust no later than the date and time specified on page 1 of this document.

3. Tenders will be subject to the terms and conditions as stipulated within this documentation. Offers made subject to additional or alternative conditions may not be considered and may be rejected on the grounds of such conditions. If you wish to propose an alternative offer you are advised to discuss the proposal in advance of submitting your tender.

4. It is the responsibility of each bidder to obtain for themselves at their own expense all information necessary for the preparation of their tender. It must be clearly understood that Awen Cultural Trust is not liable for any costs incurred by the bidder in the preparation of its response to this invitation including any presentations and or demonstrations.

5. Information supplied by Awen Cultural Trust (whether in these documents or otherwise) is supplied for general guidance in the preparation of the tender. The bidder must satisfy itself by its own investigations the accuracy of any such information. No responsibility is accepted by Awen Cultural Trust for any inaccurate information obtained by the bidder.

6. Bidders are advised to ensure that they are fully familiar with the nature and extent of the obligation to be accepted as no variations or alterations or allowances shall be accepted as a result of their lack of knowledge of those obligations once a contract is effected between the Awen Cultural Trust and the successful bidder.

7. All information supplied by Awen Cultural Trust in connection with this invitation to tender shall be regarded as confidential by the bidder except that such information may be disclosed for the purpose of obtaining sureties and tenders necessary for the preparation of this tender.

8. Bidders are required to keep their offers open without any variation to the submitted tender for a period of 90 days beyond the tender return deadline.

9. Awen Cultural Trust does not bind itself to accept the lowest or indeed any tender and reserves the right to accept any tender either as a whole or as regards any one or more items as thought fit.

10. Awen Cultural Trust does not bind itself to purchase any goods, materials or services even if a tender has been provisionally accepted.

11. Awen Cultural Trust reserves the right to cancel this Invitation to Tender process at any point. Awen Cultural Trust is not liable for any costs resulting from any cancellation of this process or for any other costs incurred by bidders.

12. Evaluation will be based on a quality/price assessment. Please refer to Section 2.3 for further information.

13. Failure to provide all requested documentation will mean that your submission WILL NOT be considered.

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Desired Project Outcomes

This project should lead to the following outcomes:

• A vibrant and sustainable set of commercial products that complement their settings

• Tailored business opportunities to form the basis of a five-year business plan

• Clear vision(s) that can be articulated and engaged with

• Improved profitability and business efficiency

• A business that people want to work for and stay working for

• Higher level of customer satisfaction

• Regionally recognised amongst customers, suppliers and partners

• Increased market share

• Better supplier management, relationships and benefits

• An engaged and informed workforce buying into a shared vision and common values

For full details please see tender.

(WA Ref:117486)

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice