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Notice Details

Title: Future Delivery of Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service to Council
Published by: Mid and East Antrim Borough Council
Publication Date: 14/01/2022
Deadline Date:
Deadline Time:
Notice Type: Prior Information Notice
Has Documents: No
Has ESPD: No
Abstract:

The Council intends to shortly undertake a procurement exercise in accordance with the Public Contracts Regulations 2015 (as amended).

As preparation for this procurement, the Council intends to hold a supplier engagement and market testing exercise during the week commencing 31st January 2022 (i.e. 31st January – 4th February specifically) which will be undertaken via online meeting i.e. MS Teams or Zoom. Each session will provide interested suppliers with an overview of the opportunity, indicative timetable and the Council’s expectations for the services that will be procured under the forthcoming procurement exercise

In-person meetings during that week may be facilitated upon request but only in exceptional circumstances for those suppliers who are unable to accommodate an online meeting. If required, they will take place at the Council headquarters (The Braid, 1-29 Bridge Street, Ballymena, County Antrim, BT43 5EJ).

Suppliers will be given a strict 45 minute slot in which 15 minutes will be the Council’s presentation to suppliers, 15 minutes for suppliers to present to the Council & 15 minutes for discussion. Suppliers will be invited to present on: (a) company background; (b) current offering; (c) innovation, features and benefits; and (d) relevance to this potential tender opportunity. The Council will publish all Council clarification responses and additional information made available by the Council during the market engagement exercise on the portal, along with a copy of the Council’s presentation slides (for the benefit of all attendees after the sessions and also for those unable to attend).

Any questions that the Council is unable to answer at the time of the sessions yet is subsequently able to answer, will be recorded in written form and made available on the portal as above.

The purpose of this notice, supporting pre-market engagement documentation and the market testing exercise is to establish the level of interest in the market for delivery of the Council’s requirements and provide the Council with the opportunity to engage with interested suppliers to help inform the scope of service to be delivered/tendered accordingly.

Should you wish to attend, please email procurement@midandeastantrim.gov.uk titling your email “Future Delivery of Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service to Council” no later than 12 Noon on Saturday 29th January 2022 Please include only: attendee(s) names and titles; company name; email and telephone number.

It is important to note that: (a) this notice and the market testing exercise do/will not constitute a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. All interested suppliers will need to express a formal interest in any future tender opportunity in due course once a contract notice (as appropriate) is published; and (b) the Council cannot guarantee it will incorporate all or any feedback received into any subsequent procurement.

The Council will not disclose any confidential information supplied by an interested supplier in response to this notice or during the market testing, other than: (a) to its advisors, members, servants and agents (under similar obligations of confidentiality) for the purposes of this market testing exercise and any subsequent procurement process; or (b) as required under the Freedom of Information Act 2000, the Environmental Information Regulations 2004 or to satisfy any other legislative obligation.

.

Prior information notice

This notice is for prior information only

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Mid and East Antrim Borough Council

Ardeevin, 80 Galmorgan Road

Ballymena

BT42 1AB

UK

Telephone: +44 03001245000

E-mail: procurement@midandeastantrim.gov.uk

NUTS: UKN0F

Internet address(es)

Main address: https://www.midandeastantrim.gov.uk/

I.3) Communication

Additional information can be obtained from the abovementioned address


I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Future Delivery of Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service to Council

II.1.2) Main CPV code

98351110

 

II.1.3) Type of contract

Services

II.1.4) Short description

Mid & East Antrim Borough Council is seeking expressions of interest and intends to carry out a market testing exercise in support of a potential new off street parking enforcement contract that will cover 27 town centre sites located throughout the Borough from 1 November 2022. These consist of 15 charged sites, (one of which is a multi-storey car park which utilises Pay on Foot, with the rest being surface sites utilising Pay & Display), along with 12 free sites that are enforced upon request.

The current enforcement provision (including back office support) is carried out by the Department for Infrastructure. The potential new enforcement contract is envisioned to cover all aspects of off street parking enforcement from the provision of Civil Enforcement Officers through to cash collection, including provision for cashless parking payments (payment for parking or permits by phone, internet or smart phone application), as well as first line notice processing, back office provision and all software and hardware provision.

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)

34926000

34996300

38730000

51214000

98351000

98351100

II.2.3) Place of performance

NUTS code:

UKN0F

II.2.4) Description of the procurement

The Council intends to shortly undertake a procurement exercise in accordance with the Public Contracts Regulations 2015 (as amended).

As preparation for this procurement, the Council intends to hold a supplier engagement and market testing exercise during the week commencing 31st January 2022 (i.e. 31st January – 4th February specifically) which will be undertaken via online meeting i.e. MS Teams or Zoom. Each session will provide interested suppliers with an overview of the opportunity, indicative timetable and the Council’s expectations for the services that will be procured under the forthcoming procurement exercise

In-person meetings during that week may be facilitated upon request but only in exceptional circumstances for those suppliers who are unable to accommodate an online meeting. If required, they will take place at the Council headquarters (The Braid, 1-29 Bridge Street, Ballymena, County Antrim, BT43 5EJ).

Suppliers will be given a strict 45 minute slot in which 15 minutes will be the Council’s presentation to suppliers, 15 minutes for suppliers to present to the Council & 15 minutes for discussion. Suppliers will be invited to present on: (a) company background; (b) current offering; (c) innovation, features and benefits; and (d) relevance to this potential tender opportunity. The Council will publish all Council clarification responses and additional information made available by the Council during the market engagement exercise on the portal, along with a copy of the Council’s presentation slides (for the benefit of all attendees after the sessions and also for those unable to attend).

Any questions that the Council is unable to answer at the time of the sessions yet is subsequently able to answer, will be recorded in written form and made available on the portal as above.

The purpose of this notice, supporting pre-market engagement documentation and the market testing exercise is to establish the level of interest in the market for delivery of the Council’s requirements and provide the Council with the opportunity to engage with interested suppliers to help inform the scope of service to be delivered/tendered accordingly.

Should you wish to attend, please email procurement@midandeastantrim.gov.uk titling your email “Future Delivery of Car Park Management / Off Street Parking Enforcement and Penalty Charge Notice Processing Service to Council” no later than 12 Noon on Saturday 29th January 2022 Please include only: attendee(s) names and titles; company name; email and telephone number.

It is important to note that: (a) this notice and the market testing exercise do/will not constitute a call for competition, a pre-qualification questionnaire, part of any pre-qualification/selection process or a current tender opportunity. All interested suppliers will need to express a formal interest in any future tender opportunity in due course once a contract notice (as appropriate) is published; and (b) the Council cannot guarantee it will incorporate all or any feedback received into any subsequent procurement.

The Council will not disclose any confidential information supplied by an interested supplier in response to this notice or during the market testing, other than: (a) to its advisors, members, servants and agents (under similar obligations of confidentiality) for the purposes of this market testing exercise and any subsequent procurement process; or (b) as required under the Freedom of Information Act 2000, the Environmental Information Regulations 2004 or to satisfy any other legislative obligation.

.

II.3) Estimated date of publication of contract notice:

11/04/2022

Section IV: Procedure

IV.1) Description

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

Section VI: Complementary information

VI.5) Date of dispatch of this notice

13/01/2022


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: procurement@midandeastantrim.gov.uk
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
34926000Car park control equipmentRoad equipment
98351000Car park management servicesCivic-amenity services
98351100Car park servicesCar park management services
34996300Control, safety or signalling equipment for parking facilitiesControl, safety or signalling equipment for roads
51214000Installation services of parking meter equipmentInstallation services of measuring equipment
98351110Parking enforcement servicesCar park management services
38730000Parking metersTime registers and the like; parking meters

Delivery Locations

Delivery Locations
IDDescription
100UK - All

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

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