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Notice Details

Title: Accommodation and Floating Support Services for Individuals Aged 16-24
Published by: Caerphilly County Borough Council
Publication Date: 14/01/2022
Deadline Date: 25/02/2022
Deadline Time: 12:00
Notice Type: 21 Social and other Specific Services - Contract Notice
Has Documents: Yes
Has ESPD: No
Abstract: Caerphilly County Borough Council (CCBC) are seeking to appoint an organisation to deliver specialist Housing Related Support (HRS) inclusive of Accommodation and floating support for individuals aged 16 - 24 through the Housing Support Grant (HSG).
The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.
Full details can be found in the ITT
CPV: 98000000, 98000000.

Social and other specific services – public contracts

Contract notice

Directive 2014/24/EU - Public Sector Directive

Directive 2014/24/EU

Section I: Contracting authority

I.1) Name and addresses

Caerphilly County Borough Council

Penallta House, Tredomen Park, Ystrad Mynach


CF82 7PG


Telephone: +44 1443863161


Fax: +44 1443863167


Internet address(es)

Main address:

Address of the buyer profile:

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge at:

Additional information can be obtained from the abovementioned address

Tenders or requests to participate must be sent electronically to:

Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Accommodation and Floating Support Services for Individuals Aged 16-24

Reference number: CCBC/PS1906/21/RB

II.1.2) Main CPV code



II.1.3) Type of contract


II.1.4) Short description

Caerphilly County Borough Council (CCBC) are seeking to appoint an organisation to deliver specialist Housing Related Support (HRS) inclusive of Accommodation and floating support for individuals aged 16 - 24 through the Housing Support Grant (HSG).

The aim of the HSG is to enable vulnerable people to remain in a more independent living situation through the provision of support.

Full details can be found in the ITT

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.2) Additional CPV code(s)


II.2.3) Place of performance

NUTS code:


Main site or place of performance:

Within the boundaries of Caerphilly CBC

II.2.4) Description of the procurement

The Aims of the Services are:

To reduce the

Levels of homelessness and incidences of repeat homelessness

Use of inappropriate temporary accommodation

Number of emergencies resulting in intensive services being required

Levels of rough sleeping (including those who could be considered as the “hidden homeless”).

Levels of crime and disorder.

To deliver Housing Related Support that promotes

Access to appropriate settled accommodation

A wider choice of appropriate housing and support

Independent living within a chosen environment

Financial management: budgeting skills to minimise risk of debt accruing, maximising income

Life skills; self-confidence and self esteem

Domestic skills including cooking, cleaning, use of household appliances, reporting repairs while not carrying them out for the individual

Stable lifestyles, social inclusion, and community cohesion

Access to training and education, develop skills to achieve qualifications

Skills required by employers; ability to apply for work or volunteering

Access to community-based services (sport, library etc.)

Healthy lifestyle choices, better able to manage physical and mental health, access to GP, dentist, opticians, mental health services, counselling etc.

Access to emergency and planned health care

Good parenting skills where applicable

To demonstrate a commitment to multi-agency working.

To deliver a professional, flexible, innovate, responsive, non-judgemental, and liberal support service

To develop collaborative ways of working which are ambitious and inclusive, underpinned by good information sharing arrangements, with a full range of appropriate agencies.

2To demonstrate a commitment to multi-agency working as this is the key to maintaining the safety of young people with support needs

To provide a seamless transition between services to meet additional identified needs

To improve the value for money of public services

Full details are in the ITT

II.2.6) Estimated value

Value excluding VAT: 7 200 000.00  GBP

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months: 48

II.2.13) Information about European Union funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Please note that the estimated cost is the estimate cost per annum Ex VAT for the maximum number of years, four years with the option to extend for up a further period of forty-eight (48) months. Full details are in the ITT

Section III: Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.4) Objective rules and criteria for participation

The procurement process for this arrangement shall follow a two-stage, Open Procedure. Candidates will be required to pass the selection stage response before the specification response will be considered

Stage One - Candidates are required to comply with the compliance questions and pass all pass / fail questions and achieve a score of 6 or above for any scored questions to proceed to the Award Stage. Any candidate that receives a fail and or a score of 5 or below based on the scoring methodology will be eliminated from the process at the point where the fail occurs.

Stage Two - All Organisations that successfully pass all elements of the selection stage will progress on to the Award Stage. This stage will be evaluated using the Most Economical Advantageous Tender (MEAT) criterion, structured as Price 20% / Quality 80%

The quality aspect will be divided into categories consisting of:

Social Value 10%

Tender Response 15%

Interview 40%

Case Study 15%

Full details are in the ITT

III.2) Conditions related to the contract

Section IV: Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.11) Main features of the award procedure:

III.1.4) Objective rules and criteria for participation

As part of the tender submissions, bidders are required to submit their Social Value Offer, this will be undertaken via Social Value Portal. Full details are contained in the ITT

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 25/02/2022

Local time: 12:00

IV.2.4) Languages in which tenders or requests to participate may be submitted


Section VI: Complementary information

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information




As part of the process, the tender will be undertaken utilising Caerphilly CBC's Proactis Portal e-tendering system.

Therefore, companies are invited to follow the directions below to register on the system:

1. Log in to the Proactis Portal E-tendering system at

2. Click the "Sign Up" button.

3. Enter your details such as Organisation Name, Details and Primary Contact Details.

4. Please make a note of the Organisation ID and Login Name, then click Register.

5. You may then receive an email from the system asking you to Click here to activate your account. This takes you to Enter Organisation Details. Or you may be redirected straight to your account home page, depending on your browser.

6. Please enter the information requested, click Next and follow the instructions ensuring that you enter all applicable details.

7. In the Enter Product Classification screen please ensure that you select the Product Classification Codes (CPV Codes)that appear in the tender notice.

8. Accept the Terms and Conditions and then click Next. This takes you in to the Welcome window.

9. In the Welcome window please enter your Organisation name, Organisation ID and User Name (User ID). You now need to create your unique password. Please ensure that you make a note of this along with the other information already recorded.

10. Now click Done and you will enter the Supplier Home page.

11. From the Home Page, go to the “Opportunities” area, where you can search for this Opportunity. Click on the "Show Me Arrow" of the relevant opportunity and then click to register your interest on the relevant button.

12. Click the Opportunities Icon on the left of the page so that the page is refreshed, then, click on the "Show Me Arrow" of the relevant contract again and this will take you into the create a response section of the portal.

13. Note the closing date for completion of the relevant project. Please review the tabs at the top of the page as there will be information relating to the project held here.

14. You can now either continue to fill out this area and create a response or if the project is not of interest to you Decline this opportunity by clicking the "Decline" button at the top of the page.

Tenderers shall express an interest in tendering for this arrangement by registering their interest on the Proactis Portal System as stated above and then completing the online e-tender submission. If you have any issues with your account please use the 'Raise a Ticket' function on the Proactis Portal. Instructions on how to utilise this function can be found in the attachments.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at

(WA Ref:117464)

The buyer considers that this contract is suitable for consortia.

VI.4) Procedures for review

VI.4.1) Review body

High Court

Royal Courts of Justice, The Strand




Telephone: +44 2079477501

VI.5) Date of dispatch of this notice


Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact:
Admin Contact: N/a
Technical Contact: N/a
Other Contact: N/a

Commodity Categories

Commodity Categories
IDTitleParent Category
98000000Other community, social and personal servicesOther Services

Delivery Locations

Delivery Locations
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please click the Record your interest now button at the top of the page.

Current Documents

14/01/2022Raising a Ticket on Supplier Network - ProactisRaising a Ticket on Proactis519.29 KB3
14/01/2022Registering on Proactis Plaza etenderingRegistering on Proactis14.71 KB3

Replaced Documents

There are no previous versions of these documents

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