Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Uttlesford District Council
Council Offices, London Road
Saffron Walden
CB11 4ER
UK
Contact person: Selina Muir
Telephone: +44 1245606606
E-mail: selina.muir@chelmsford.gov.uk
NUTS: UKH3
Internet address(es)
Main address: www.delta-esourcing.com
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Electoral and Electoral Registration Printing Contract
Reference number: 2021/SM/UDCElect
II.1.2) Main CPV code
79824000
II.1.3) Type of contract
Services
II.1.4) Short description
Uttlesford District Council are seeking to procure printing services for its elections, polls and annual electoral registration activities.
Quality, reliability and a proven track record in printing and delivering electoral printing are key requirements.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
200 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
Electoral printing and mailing services to cover a 5 year cycle of elections although the contract will allow for an further 2 year extension.
The contract will include the printing of poll cards, postal voting packs, elector registration documents, ballot books and other related items.
Distribution of many of these items is also required.
Uttlesford District Council has an electorate of 69,000 residing at 39,000 properties, with 11,000 being postal votes. These numbers will rise slightly during parliamentary elections due to taken in from its neighbouring district – proposed Epping Forest (approx. 400 postal voters and 3,600 electors).
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-020481
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
11/01/2022
V.2.2) Information about tenders
Number of tenders received: 9
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 9
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Print Image Network Limited
04009079
Riverside House, Yew Street, Kings Reach Business Park
Stockport
SK4 2HD
UK
NUTS: UKD6
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 225 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=657427301
GO Reference: GO-2022114-PRO-19501018
VI.4) Procedures for review
VI.4.1) Review body
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
UK
Telephone: +44 1245606606
VI.4.2) Body responsible for mediation procedures
Chelmsford City Council
Civic Centre
Chelmsford
CM1 1JE
UK
Telephone: +44 1245606606
VI.5) Date of dispatch of this notice
14/01/2022