Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Yorkshire Housing Limited
The Place, 2 Central Place
Leeds
LS10 1FB
UK
Telephone: +44 1138256000
E-mail: YHTenders@yorkshirehousing.co.uk
NUTS: UKE
Internet address(es)
Main address: https://www.yorkshirehousing.co.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Yorkshire Housing Communal Cleaning Services
Reference number: 10-22
II.1.2) Main CPV code
90911000
II.1.3) Type of contract
Services
II.1.4) Short description
The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:
•General needs properties
•Sheltered schemes
•Community centres
The scope of cleaning services shall include, but not be limited to:
•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms
The cleaning services shall be delivered across the entire Yorkshire Housing operational area:
•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire
II.1.5) Estimated total value
Value excluding VAT:
3 550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90911100
90911200
II.2.3) Place of performance
NUTS code:
UKE3
UKE4
UKE
UKE1
UKE2
Main site or place of performance:
South Yorkshire,West Yorkshire,YORKSHIRE AND THE HUMBER,East Yorkshire and Northern Lincolnshire,North Yorkshire
II.2.4) Description of the procurement
The scope of the Contract is the provision cleaning services to Yorkshire Housing properties, including but not limited to:
•General needs properties
•Sheltered schemes
•Community centres
The scope of cleaning services shall include, but not be limited to:
•Entrance halls
•Landings
•Corridors
•Lobbies
•Staircases
•Balconies
•Internal glass and communal windows
•Internal and external communal entrance doors and glass
•Lifts
•Intake cupboards
•Dry risers
•Meter cupboards
•Communal lighting
•Litter and waste removal (including fly tipping)
•Internal bin stores
•Rubbish chutes
•Hopper heads
•Graffiti removal
•Removal of sharps and broken glass
•Kitchen areas
•Communal dining rooms
•Communal lounges
•Bathrooms
•Shower rooms
The cleaning services shall be delivered across the entire Yorkshire Housing operational area:
•North Yorkshire
•South Yorkshire
•East Yorkshire
•West Yorkshire
The full list of properties within the scope of this Contract are set out in the Property Schedule and Pricing Document, located in the Yorkshire Housing Delta e-tendering portal as a separate document.
Yorkshire Housing intends to appoint a single Contract for the entire scope of Services. The Contract will not be divided into smaller lots.
It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
The key objectives associated with the Contract are:
•Delivering high performance
•Delivering a quality service
•Maintaining high hygiene standards
•Delivering customer satisfaction and engagement
•Achieving health and safety compliance
•Maintaining professional boundaries with Yorkshire Housing residents
•Delivering measurable and sustainable social value
•Reducing the environmental impact associated with the delivery of the services and contributing towards net carbon zero
Further details of the Contract are set out in the Contract Documents located on the Yorkshire Housing Delta e-tendering portal. Applicants are strongly advised to read these to familiarise themselves with Yorkshire Housing’s requirements prior to submitting their ITT.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 550 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 6
Objective criteria for choosing the limited number of candidates:
The top 6 scoring Applicants submitting a Selection Questionnaire (out of those who pass all the Pass/Fail questions) will be invited to participate in the ITT stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
It is envisaged that the Contract with the Successful Bidder shall last for an initial period of 3 years, with the option to extend for 1 additional year plus 1 further year, giving a maximum period of 5 years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/X689K668NZ
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As set out in the procurement documents
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As set out in the procurement documents
Minimum level(s) of standards required:
As set out in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
14/02/2022
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
03/03/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Subject to the contract running to the maximum period of 5 years, the contract shall be renewed 5 years from contract award.
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
This tender is being administered on behalf of Yorkshire Housing Limited by Clarity Procurement Solutions Limited.
Potential Applicants wishing to participate in this tender opportunity are requested to:
Download and read the Invitation to Tender Document and supporting appendices to familiarise yourselves with Yorkshire Housing's requirements
Download and read the Selection Questionnaire Instructions and Guidance Document
Download and complete the Selection Questionnaire Document
Submit a completed Selection Questionnaire Document in accordance with the Selection Questionnaire Instructions, noting the submission deadline of 14:00 hours on 14/02/2022
Potential Applicants must not complete or submit the Invitation to Tender Document and supporting appendices at this stage
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Accommodation%2C-building-and-window-cleaning-services./X689K668NZ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X689K668NZ
GO Reference: GO-2022114-PRO-19501110
VI.4) Procedures for review
VI.4.1) Review body
The High Court of England and Wales
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Yorkshire Housing will enter into the contract following a minimum 10 calendar day standstill period, starting on the day after the notification of the result. The Public Contracts Regulations 2015 (SI 2015/102) (as amended) (the Regulations) provide for aggrieved parties who have been harmed or who are at risk of harm by a breach of the Regulations to bring proceedings in the High Court. Any such proceedings must be brought within the limitation period specified by the Regulations according to the remedy sought.
VI.4.4) Service from which information about the review procedure may be obtained
The Cabinet Office
London
UK
VI.5) Date of dispatch of this notice
14/01/2022