Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
THE EXTRACARE CHARITABLE TRUST
Coventry
UK
E-mail: betterlives@extracare.org.uk
NUTS: UKG33
Internet address(es)
Main address: https://www.extracare.org.uk/contact-us/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
HARD FACILITIES MANAGEMENT
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The Contracting Authority requires hard facility management services (Periodic Servicing and Inspection, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance) to the 3,514 dwellings located in its 13 retirement villages and 3 housing schemes and head office predominately in the West and East Midlands
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
38 344 519.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 West
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKG3
II.2.4) Description of the procurement
The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 3600
Quality criterion: Sustainability
/ Weighting: 400
Quality criterion: Interview
/ Weighting: 1000
Quality criterion: Site Visit
/ Weighting: 1000
Price
/ Weighting:
4000
II.2.11) Information about options
Options:
Yes
Description of options:
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 East
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKF2
UKJ1
II.2.4) Description of the procurement
The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 3600
Quality criterion: Sustainability
/ Weighting: 400
Quality criterion: Interview
/ Weighting: 1000
Quality criterion: Site Visit
/ Weighting: 1000
Price
/ Weighting:
4000
II.2.11) Information about options
Options:
Yes
Description of options:
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Lot 3 South
II.2.2) Additional CPV code(s)
79993000
II.2.3) Place of performance
NUTS code:
UKK1
II.2.4) Description of the procurement
The Contracting Authority requires Periodic Servicing and Inspections, Routine and Responsive Maintenance, Out of Hours Emergency Callouts, Void Property/change of occupier Works, Gas Servicing and Maintenance and Planned Maintenance
II.2.5) Award criteria
Quality criterion: Method Statement
/ Weighting: 3600
Quality criterion: Sustainability
/ Weighting: 400
Quality criterion: Interview
/ Weighting: 1000
Quality criterion: Site Visit
/ Weighting: 1000
Price
/ Weighting:
4000
II.2.11) Information about options
Options:
Yes
Description of options:
The Employer has an option to extend the Contract up to a maximum of 5 (five) years by one or more extensions of whatever period(s) the Employer specifies.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-016331
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/11/2021
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Dodd Group (Midlands) Ltd
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 20 650 794.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/11/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
J Tomlinson Ltd
Beeston
UK
NUTS: UKF1
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 14 727 916.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
25/11/2021
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
First in Service Ltd
Birmingham
UK
NUTS: UKG31
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 965 809.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
London
UK
VI.4.4) Service from which information about the review procedure may be obtained
VI.5) Date of dispatch of this notice
18/01/2022