Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Plymouth Hospitals NHS Trust
Derriford Road, Crownhill
Plymouth
PL6 8DH
UK
Contact person: Richard Price
Telephone: +44 7403146646
E-mail: richardprice1@nhs.net
NUTS: UKK4
Internet address(es)
Main address: https://www.plymouthhospitals.nhs.uk/
Address of the buyer profile: https://plymouthhospitals.bravosolution.co.uk/nhs_collaborative/web/login.html
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://plymouthhospitals.bravosolution.co.uk/nhs_collaborative/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://plymouthhospitals.bravosolution.co.uk/nhs_collaborative/web/login.html
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Trust-wide eRostering solution
Reference number: T21-06-02
II.1.2) Main CPV code
48000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
University Hospitals Plymouth NHS Trust (UHP) is seeking a supplier/s to provide a Trust-wide electronic rostering solution to manage all types of staff rostering. This opportunity has been split into two specific Lots. Lot 1 is related to Agenda for Change staffing and Lot 2 is Medics.
The Trust is looking for a best in class system provider/s who are able to supply an off-the-shelf software product/s which are already in use today for Hospital rostering and implemented within the NHS. It is important that the Trust is able to interface any separate systems so it can have full Trust-wide visibility of all operational Rostering.
As part of this procurement the Trust would like to understand how other local Trusts within the Devon ICS (Integrated Care System) could adopt the same solution chosen by UHP. Also how could a single instance be achieved that would support the ICS objective of having full visibility the workforce across all Devon Trusts.
The tender documentation available on the Trusts eTendering Portal provides further information on this requirement and sets out how bids will be evaluated. It is intended that up to a maximum of 6 bidders per Lot will be invited to scripted product demonstrations. These demonstrations are planned to take place between 28/02/2022 – 04/03/2022 using Microsoft Teams due to COVID restrictions.
The closing date for receipt of tenders will be 10/02/2022 @ 12.00PM.
All questions related to this procurement exercise must be sent through the Trusts eTendering system only.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
see tender documentation for details.
II.2) Description
Lot No: 1
II.2.1) Title
Agenda for Change Staffing
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
University Hospitals Plymouth NHS Trust
II.2.4) Description of the procurement
see tender documentation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
the Trust reserves the right to award extensions to the main contract up to a period of 2 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Medics
II.2.2) Additional CPV code(s)
48000000
II.2.3) Place of performance
NUTS code:
UKK4
Main site or place of performance:
University Hospitals Plymouth NHS Trust
II.2.4) Description of the procurement
see tender documentation
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals:
see tender documentation
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
see tender documentation.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As detailed with the tender documentation.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-013970
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
10/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
10/02/2022
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
60-84 months following award of this contract
VI.4) Procedures for review
VI.4.1) Review body
University Hospitals Plymouth NHS Trust
Plymouth
UK
VI.5) Date of dispatch of this notice
19/01/2022