Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Falkirk Council
Place Services
Abbotsford House
Falkirk
FK2 7YZ
UK
Contact person: Roslyn Melville
Telephone: +44 7483920651
E-mail: roslyn.melville@falkirk.gov.uk
NUTS: UKM76
Internet address(es)
Main address: http://www.falkirk.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00184
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://www.publiccontractsscotland.gov.uk/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://www.publiccontractsscotland.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
TMC for the Gas and Mechanical Services Including Controls to all Falkirk Councils Non-housing Properties
Reference number: TMC-8133R
II.1.2) Main CPV code
50712000
II.1.3) Type of contract
Services
II.1.4) Short description
This contract comprises the following works/ service provision to all of Falkirk Councils Non Housing buildings including some Housing
properties: -
a)The servicing of all Mechanical Services Equipment including Air Source Heat Pumps.
b)Repairs to Mechanical services equipment including air source heat pumps, on a daywork basis along with a 2 hour emergency call out
service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends.
Call out service provision:-
1 hour call out service to be provided for unsafe and emergency situations relating to gas to be provided 24 hours a day, seven days a week,
52 weeks of the year including all public holidays and weekends. It will be a contractual requirement of this project that bidders must be
able to commit to a 24 hour a day, 365 days a year emergency call out as follows :-
-a 1 hour emergency call out service for relating to gas emergencies and escapes.
-a 2 hour emergency call out service in relation to all mechanical services, controls, etc.
Confirmation of your compliance with this requirement must be included with your SPD(S) submission. – See “Contractors Response
Document”.
c)The servicing of all Conventional and BMS (TREND, SIEMANS,& COSTER) Controls Equipment.
d)Repairs to all Conventional and BMS (TREND, SIEMANS & COSTER) Controls equipment on a daywork basis along with a 2 hour
emergency call out service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and
weekends.
e)The full management and monitoring of Falkirk Councils front end BMS operating systems by remote access and will include the regular
and ad hoc time scheduling of heating systems, etc to suit the operational requirements of each property and in line with established
Council protocol.
f)Testing of all gas pipework (drawings of pipework layouts and pipe sizes will be provided).
g)The provision of a comprehensive condition survey of all Mechanical Services and Conventional Controls equipment. This is required
for every year of the contract. The survey information is to be provided at the same time as the service information.
h)A plumber work repair service on a daywork basis. (Items will include the likes of, but not limited to the following:- tap repairs, seals to
sanitaryware, pipework repairs, pipework removal following legionella surveys etc.
II.1.5) Estimated total value
Value excluding VAT:
2 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
71333000
45259000
45259300
71314310
71315000
45330000
50712000
50720000
79993000
79993100
II.2.3) Place of performance
NUTS code:
UKM76
Main site or place of performance:
Within the boundries of the Falkirk Council area
II.2.4) Description of the procurement
This contract comprises the following works/ service provision to all of Falkirk Councils Non Housing buildings including some Housing
properties: -
a)The servicing of all Mechanical Services Equipment including Air Source Heat Pumps.
b)Repairs to Mechanical services equipment including air source heat pumps, on a daywork basis along with a 2 hour emergency call out
service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and weekends.
Call out service provision:-
1 hour call out service to be provided for unsafe and emergency situations relating to gas to be provided 24 hours a day, seven days a week,
52 weeks of the year including all public holidays and weekends. It will be a contractual requirement of this project that bidders must be
able to commit to a 24 hour a day, 365 days a year emergency call out as follows :-
-a 1 hour emergency call out service for relating to gas emergencies and escapes.
-a 2 hour emergency call out service in relation to all mechanical services, controls, etc.
Confirmation of your compliance with this requirement must be included with your SPD(S) submission. – See “Contractors Response
Document”.
c)The servicing of all Conventional and BMS (TREND, SIEMANS,& COSTER) Controls Equipment.
d)Repairs to all Conventional and BMS (TREND, SIEMANS & COSTER) Controls equipment on a daywork basis along with a 2 hour
emergency call out service to be to be provided 24 hours a day, seven days a week, 52 weeks of the year including all public holidays and
weekends.
e)The full management and monitoring of Falkirk Councils front end BMS operating systems by remote access and will include the regular
and ad hoc time scheduling of heating systems, etc to suit the operational requirements of each property and in line with established
Council protocol.
f)Testing of all gas pipework (drawings of pipework layouts and pipe sizes will be provided).
g)The provision of a comprehensive condition survey of all Mechanical Services and Conventional Controls equipment. This is required
for every year of the contract. The survey information is to be provided at the same time as the service information.
h)A plumber work repair service on a daywork basis. (Items will include the likes of, but not limited to the following:- tap repairs, seals to
sanitaryware, pipework repairs, pipework removal following legionella surveys etc.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
Possible 1 year extension at the end of 36 months contract period.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
As described on the attached procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per selection criteria stated in the procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
It is a requirement of this procurement exercise that bidders (either in house or by sub-contract) will be members of / registered with the
following trade or professional body:-
Gas Safe - Company Registration
Gas Safe – Operatives Registration as follows:-
Commercial - COCN, ICAE, CIGA1, CORT1
Domestic - CCN, CEN1, HTR1, WAT1
Pipework - ICPN1, TPCP1/1A
LPG - CONGLP1, CENLP
Details of Company Registration only are required at this stage and should be submitted along with the SPS(S) submission.
All as stated in the procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
25/02/2022
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
25/03/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
November 2024
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
All as stated in the procurement documents.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=680645.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All as stated in the procurement documents.
(SC Ref:680645)
VI.4) Procedures for review
VI.4.1) Review body
Falkirk Sheriff Court and Justice of the Peace
Sheriff Court House, Main Street, Camelon
Falkirk
FK1 4AR
UK
VI.5) Date of dispatch of this notice
24/01/2022