Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Swindon Borough Council
Swindon Borough Council, Civic Offices, Euclid Street
Swindon
SN1 2JH
UK
Contact person: Ms Helen Orford
Telephone: +44 1793465278
E-mail: horford@swindon.gov.uk
NUTS: UKK14
Internet address(es)
Main address: http://www.swindon.gov.uk/
Address of the buyer profile: http://www.swindon.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Food and Catering Supplies Tender
Reference number: DN542463
II.1.2) Main CPV code
15800000
II.1.3) Type of contract
Supplies
II.1.4) Short description
Food and Catering Supplies
Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of food, catering, cleaning and disposable products at Council locations within the Borough of Swindon.
Project Description
The framework agreement is for supply of food and catering products under the Lots below.
Each lot will be awarded to a single supplier. Potential suppliers can bid for one single, individual lot, or for multiple lots.
Lot 1 – Fresh Fruit and Vegetables (Value of Lot 1 2018-19: £80,000)
Lot 2 – Ambient, Dry and Chilled (Value of Lot 2 2018-19: £62,000)
Lot 3 – Frozen Foods and Ice Cream (Value of Lot 3 2018-19: £196,000)
Lot 4 – Soft Drinks and Snacks (Value of Lot 4 2018-19: £42,500)
Lot 5 – Disposables and Cleaning (Value of Lot 5 2018-19: £93,000)
Lot 6 – Frozen Iced Drinks (Value of Lot 6 2018-19: £5000)
Full details relating to the Goods are provided in the tender documents.
Period of Framework Agreement
Period of framework agreement.
The framework agreement is for an initial period of 36 months commencing 1st September 2021, with the option of a further 12 month extension.
To participate
Suppliers will need to Register as a Supplier with ProContract, www.supplyingthesouthwest.org.uk, then Register an Interest before obtaining access to the tender documents. In the event of difficulties registering as a supplier, please refer to the System Administrator Proactis support team ProContractSuppliers@proactis.com
Tender Responses
Framework agreement responses are required to be submitted no later than Monday 7th June 2021, 14:00:00hrs, UK Local time via ProContract tender portal - https://www.supplyingthesouthwest.org.uk/
Tender Clarifications
If you require any clarifications on the tender documents, please submit these in writing via Messaging in ProContract tender portal, including the project reference and title clearly in the Subject title, by Friday 28th May 2021, 14:00:00hrs, UK Local time.
The Council’s responses to these clarification questions will be issued periodically via Messaging in ProContract tender portal.
Please note that this project has been advertised on Find a Tender, Contracts Finder / other web portals, however, Supplying the South West Portal, https://www.supplyingthesouthwest.org.uk/ is the only portal that includes all the relevant documents required to respond to this opportunity, bearing Project ID: DN542463.
No Tender submissions will be considered without completing the tender documents in full including attachments and returning them in alignment with the instructions within the tender documents.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
2 080 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Fresh Fruit and Vegetables
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 1 - Fresh Fruit and Vegetables
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Option of one 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Ambient, Dry and Chilled
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 2 - Ambient, Dry and Chilled
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Option of one 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
frozen Food and Ice Cream
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 3 Frozen Foods and Ice Cream
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Option of one 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Soft Drinks and Snaks
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 4 Soft Drinks and Snacks
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Option of one 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Disposables and Cleaning
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 5 Disposables and Cleaning
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Option of one 12 month extension.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 6
II.2.1) Title
Frozen Iced Drinks
II.2.2) Additional CPV code(s)
15800000
II.2.3) Place of performance
NUTS code:
UKK14
II.2.4) Description of the procurement
Lot 6 Frozen Iced Drinks
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 60
Price
/ Weighting:
40
II.2.11) Information about options
Options:
Yes
Description of options:
Lot 6 Frozen Iced Drinks
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2021/S 000-009877
Section V: Award of contract
Lot No: 1
Title: Fresh Fruit and Vegetables
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 2
Title: Ambient Dry and Chilled
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2021
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
UK
NUTS: UKK1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 269 512.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Frozen Food and Ice Cream
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2021
V.2.2) Information about tenders
Number of tenders received: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
UK
NUTS: UKK1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 851 992.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 4
Title: Soft Drinks and Snacks
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2021
V.2.2) Information about tenders
Number of tenders received: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Chapple & Jenkins Ltd
Chapple & Jenkins Warehouse, Station Road
Kingswood, Bristol
BS15 4NR
UK
NUTS: UKK1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 184 740.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 5
Title: Disposables and Cleaning
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
01/09/2021
V.2.2) Information about tenders
Number of tenders received: 7
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Charles Saunders Ltd
Armstrong Way, Great Western Business Park
Yate, South Gloucestershire
BS37 5NG
UK
NUTS: UKK1
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 404 272.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 6
Title: Frozen Iced Drinls
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Swindon Borough Council
Swindon
UK
VI.5) Date of dispatch of this notice
26/01/2022