Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
South Staffordshire Water PLC
Green Lane
Walsall
WS27PD
UK
Contact person: Emma Sayers
Telephone: +44 7435981809
E-mail: emmasayers@south-staffs-water.co.uk
NUTS: UKG38
Internet address(es)
Main address: https://www.south-staffs-water.co.uk/
Address of the buyer profile: https://emmasayers@south-staffs-water.co.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://emmasayers@south-staffs-water.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://emmasayers@south-staffs-water.co.uk
Tenders or requests to participate must be sent to the abovementioned address
I.6) Main activity
Water
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Air Handling Units and Building Management Systems
II.1.2) Main CPV code
50700000
II.1.3) Type of contract
Services
II.1.4) Short description
South Staffs Water and Cambridge Water (SSC) are looking to partner with a supplier for Maintenance Services of our Air Handling Units (AHU) and Building Management System (BMS). The supplier will attend our sites will provide preventative maintenance for the equipment at the frequency outlined in this tender. There are approximately 399 AHU assets across both regions and approximately 239 BMS assets across both regions. The maintenance visits will ensure that the units operate at maximum efficiencies, providing the best opportunity for the trouble free and cost-effective operation of the plant. Improved environmental conditions in all the areas would be assured and sustained under maintenance from the Supplier.
II.1.5) Estimated total value
Value excluding VAT:
500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Air Handling Unit (AHU) Maintenance
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
As location of assets in both regions within South Staffordshire and Cambridge.
II.2.4) Description of the procurement
We wish to establish a single provider for the planned and reactive maintenance services for Air Handling Units (AHU). These AHU operate across our regions of South Staffordshire and Cambridge.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
Contract will operate on a 3 Year initial term and extended term of 2 years by 12 months increments
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Building Management System (BMS) Asset Maintenance
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
As location of assets in both regions within South Staffordshire and Cambridge.
II.2.4) Description of the procurement
We wish to establish a single provider for the planned and reactive maintenance services for The Trend Building Management system (BMS). These BMS operate across our Walsall and Cambridge offices they are independent system but both work of a recently upgraded IQ Vision system.
Both sites are critical to the 24/7 operation of the water companies, therefore it is essential that works on the system, both planned and reactive are undertaken in such a way as not to disrupt the operation of the buildings or business.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
The initial term for the contract will be 3 years, the extended term will be 2 years by 12 months increments.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Combined Air Handling Unit (AHU) & Building Management Systems
II.2.2) Additional CPV code(s)
50700000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
As location of assets in both regions within South Staffordshire and Cambridge.
II.2.4) Description of the procurement
For information only. Combined planned and reactive maintenance services for The Trend Building Management system (BMS) and Air Handling Units (AHU). The BMS operate across our Walsall and Cambridge offices they are independent system but both work of a recently upgraded IQ Vision system.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
The initial term for the contract will be 3 years, the extended term will be 2 years by 12 months increments.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Group IT Maintenance
II.2.2) Additional CPV code(s)
50800000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
As location of assets in both regions within South Staffordshire and Cambridge.
II.2.4) Description of the procurement
The Supplier will provide preventative maintenance for the AHU equipment for our computer suite.The visits will ensure that the units operate at maximum efficiencies, providing the best opportunity for the trouble free and cost-effective operation of the plant. Improved environmental conditions in all of the areas would be assured and sustained under maintenance from the Supplier.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2022
End:
31/07/2025
This contract is subject to renewal: Yes
Description of renewals:
The initial term for the contract will be 3 years, the extended term will be for 2 years by 12 months increments.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Negotiated with call for competition
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with a single operator.
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
28/02/2022
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 12 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
At the end of the initial contract term which will be three years or if extensions are included five years.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Current finance system is Oracle
VI.4) Procedures for review
VI.4.1) Review body
South Staffordshire Water PLC
Green Lane
Walsall
WS27PD
UK
VI.5) Date of dispatch of this notice
27/01/2022