Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Hertfordshire Catering Limited
Mundells
Welwyn Garden City
AL7 1FT
UK
Contact person: Andrew Sugden
Telephone: +44 1707292501
E-mail: Procurement.Contracts@hcl.co.uk
NUTS: UKH23
Internet address(es)
Main address: https://www.hertfordshire.gov.uk
Address of the buyer profile: https://www.supplyhertfordshire.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Enhancement of the Allergy Management System
Reference number: HCL/IT/016
II.1.2) Main CPV code
72232000
II.1.3) Type of contract
Services
II.1.4) Short description
This is an Award Notice. An upgrade of the Allergy Management System to include other operational features.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
418 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH23
II.2.4) Description of the procurement
This is an Award Notice. Hertfordshire Catering Limited (HCL) have awarded a contract for an upgrade and development of their current Allergy Management System to integrate with other additional features and functions.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
No tenders or no suitable tenders/requests to participate in response to open procedure
Explanation
In 2018, Hertfordshire Catering Limited (HCL) went out to tender for an off-the-shelf electronic meal ordering and payment system (The Provision of an Electronic Meal Selection, Payments and Kitchen Management System Ref - HCL/IT012), with the aim for this to link to HCL's existing Allergy Management System (AMS) as part of the requirement. After clarification meetings with the three companies that had submitted tender bids, the tender process was abandoned as none of the responses met HCL's requirements and the systems offered could not integrate with the AMS. As this procurement failed to find a suitable off-the-shelf solution HCL reconsidered their requirements and the only option remaining to HCL is to develop and enhance the existing AMS with additional features required as one whole integrated system. The service can be provided only by a particular economic operator for technical reasons as they built the AMS from scratch for HCL.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
Section V: Award of contract
Contract No: HCL/IT/016
Title: Enhancement of the Allergy Management System
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
27/01/2022
V.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ivy Jack Communications
19 Narborough Wood Park, Desford Road
Enderby
LE19 4XT
UK
NUTS: UKF22
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 418 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Court of Justice, The Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
27/01/2022