Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Department for Work and Pensions
Quarry House, Quarry Hill
Leeds
LS2 &UA
UK
E-mail: SCOTT.MASSEY@DWP.GOV.UK
NUTS: UK
Internet address(es)
Main address: https://www.gov.uk/government/organisations/department-for-work-pensions
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://dwp.bravosolution.co.uk/web/login.shtml
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://dwp.bravosolution.co.uk/web/login.shtml
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
720000
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
The Services are for lift maintenance audits and are comprised of certain core Services, which the Supplier is required to deliver, and certain ad-hoc Services, which the Supplier is required to deliver at the Buyer’s request.
II.1.5) Estimated total value
Value excluding VAT:
720 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Services are comprised of certain core Services, which the Supplier is required to deliver, and certain ad-hoc Services, which the Supplier is required to deliver at the Buyer’s request.
The Supplier will provide the following core Services (the scope of which is described further in this Specification):
Maintenance audits of lift Planned Preventative Maintenance (“PPM”) and reactive works
Compliance spot checks of lifts
Checking remedial estimates provided by the Lift Contractor
Autodialler management
Ongoing technical support including attending weekly and monthly meetings with Estates Supply Chain Members
(the “Core Services”)
At the Buyer’s request, the Supplier will also provide the following ad-hoc Services (the scope of which is described further in this Specification):
Additional maintenance audits of lift PPM and reactive works
Additional compliance spot checks of lifts
Site surveys
Acquisition surveys
Emergency LOLERs
(the “Ad-Hoc Services”)
The estimated contract value of £720,000.00 includes the optional extension period of 12 months and estimated volumes of the Ad-Hoc Services.
The delivery will be to the lifts located through out the DWP which the Buyer is responsible for maintaining. DWPs estate compromises of around 900 sites.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
08/04/2022
End:
07/04/2025
This contract is subject to renewal: Yes
Description of renewals:
12 month extension option
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
18/02/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
01/03/2022
Local time: 09:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
Suppliers Instructions:
How to Express Interest in this Tender:
1. Register on the eSourcing portal (this is only required once):
https://dwp.bravosolution.co.uk & click the link to register - Accept the terms & conditions & click 'continue' - Enter your correct business & user details - Note your chosen username & click 'Save'. You will receive an email with your password (keep this secure)
2. Express an Interest in the tender - Login to the portal with the username/password - Click the 'PQQs / ITTs Open To All Suppliers' link. (These are Pre-Qualification Questionnaires or Invitations to Tender open to any registered supplier) - Click on the relevant exercise to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the PQQ /ITT into your 'My PQQs/ My ITTs' page. (A secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'PQQ/ ITT Details' box
3. Responding to the tender - Click 'My Response' under 'PQQ/ ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion. Follow the onscreen instructions to complete the PQQ/ ITT - There may be a mixture of online & offline actions to complete (detailed online help available). To submit your reply use the 'Submit Response' button (top of the page).
For further assistance please consult the online help, or the eTendering help desk.
DWP expressly reserves the rights(i)to use a reverse auction; (ii)to cancel this procurement at any stage; (iii)to not award any contract as a result of the procurement process commenced by publication of this notice; (iv)and in no circumstances will DWP be liable for any costs incurred by potential suppliers.
VI.4) Procedures for review
VI.5) Date of dispatch of this notice
27/01/2022