Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Walton High School
The Rise, Walton-on-the Hill
Stafford
ST17 0LJ
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKG24
Internet address(es)
Main address: http://www.waltonstaffs.com/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://litmustms.co.uk/tenders/UK-UK-Stafford:-School-catering-services./R5545W3QUB
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Walton High School ~ Catering Tender
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide Catering services to Walton High School, The Rise, Walton-on-the-Hill, Stafford, ST17 0LJ. The contract covers the scope for the provision of all catering and services within the School, which also includes all hospitality and free issue requirements.
II.1.5) Estimated total value
Value excluding VAT:
2 416 666.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKG24
Main site or place of performance:
Staffordshire CC
II.2.4) Description of the procurement
The duration of the contract is three years commencing on 1 September 2022 and concluding on 31 August 2025, with the opportunity to extend for a further period of 2 years at the discretion of the governing body. It is anticipated that the contract will run on a nil subsidy / profit return arrangement.
Walton High School is a leading 11-18 co-educational High School situated in Stafford. There are with c.1,335 pupils on roll including 255 sixth form pupils. The catering areas include the main catering facility, a separate grab & go unit and a sixth form coffee bar. There is scope to extend these facilities further.
The school is looking to appoint an experienced caterer who:
Will deliver an innovative food offer that consistently achieves a high standard of service for the pupils and staff
Will provide a quality of management and staffing to the operations with sufficient back up resource if required in support of the on-site team
Can demonstrate the ability to increase participation and to continue to drive the service forward to improve the financial standing of the contract year on year
Will embrace an open and honest approach for financial and operational matters
Will work closely with the school to achieve joint goals
The incumbent catering staff are currently employed by a catering contractor and TUPE will apply. Note that some members of staff may have transferred previously under a Local Government Pension Scheme (LGPS) and as such prospective Bidders must be able to demonstrate their capability of running similar schemes as part of this contract under an Admitted Body Status.
It is appreciated that a level of investment may be identified as part of the tender process. Therefore, bidders will be encouraged to provide details of such requirements with detailed information of the equipment necessary at the ITT stage - for successful Bidders of this SQ.
It is expected that the successful Supplier will be operating similar operations within the local area thus ensuring that the Operational Management Team responsible for the contract is available for regular unplanned visits and support for the contract. Also, that coverage for any planned or unplanned leave from within the establishment staffing structure can be easily provided.
Please note that the successful supplier will pay The Litmus Partnership a consultancy fee on award of this contract, which will be to the value of £5,450.00 plus VAT. This fee will be invoiced immediately after the 10-day standstill period ends (24th June 2022). To ensure transparency, the winning supplier will clearly show this fee within the breakdown of the management fee.
The total value of the contract is estimated at £1,450,000 for the initial three-year term.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
2 416 666.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/09/2022
End:
31/08/2027
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
11/03/2022
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
04/04/2022
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.
The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.
The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Stafford:-School-catering-services./R5545W3QUB
To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/R5545W3QUB
GO Reference: GO-2022128-PRO-19553131
VI.4) Procedures for review
VI.4.1) Review body
Walton High School
The Rise, Walton-on-the-Hill
Stafford
ST17 0LJ
UK
VI.5) Date of dispatch of this notice
28/01/2022