Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Horsham District Council
Parkside, Chart Way
Horsham
RH12 1RL
UK
Contact person: Procurement Team
E-mail: procurement@horsham.gov.uk
NUTS: UKJ28
Internet address(es)
Main address: https://in-tendhost.co.uk/sesharedservices/aspx/Home
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Horsham District Council - Residential Management
Reference number: HMDC - 035145
II.1.2) Main CPV code
70331000
II.1.3) Type of contract
Services
II.1.4) Short description
Horsham District Council is seeking tenders for the residential block management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The Council holds a freehold interest in both properties. There is a total of 150 flats consisting of 1, 2 and 3 bedrooms with an ownership mixture of leaseholder occupied and rented, along with a bulk letting to a social housing provider. A local management presence is desirable. Managers should be hands on and communicate regularly with leaseholders, in person, at least once a month. 1.0.2. The Commencement Date for the delivery of the services is scheduled to be on 1st January 2023 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st December 2027 with an option to extend for a further 2 year period until 31st December 2029 subject to performance and the absolute discretion of the Council.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
300 000.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
70000000
II.2.3) Place of performance
NUTS code:
UKJ28
Main site or place of performance:
II.2.4) Description of the procurement
Residential Management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The proposed contract will cover a general residential property management service including:• Inspections regime;• Tenant liaison;• Organisation of service contracts and response maintenance;• Service Charge management;• Coordination of a long-term maintenance plan and reserve fund;• Legal knowledge to process sales and assignments;• Technical knowledge for building reviews; • Good financial and arrears management;• Current knowledge of legislative compliance requirements
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 40%
Price
/ Weighting:
60%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-025290
Section V: Award of contract
Title: Horsham District Council - Residential Management
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
30/12/2022
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Stiles Harold Williams Partnership LLP
Lees House, 21-33 Dyke Road
Brighton
BN1 3FE
UK
NUTS: UKJ21
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 479 815.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand
London
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
VI.5) Date of dispatch of this notice
03/01/2023