Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Greater London Authority
GLA
KAMAL CHUNCHIE WAY
LONDON
E161ZE
UK
Contact person: Lavinia Tidy-Jones
E-mail: laviniatidyjones@tfl.gov.uk
NUTS: UK
Internet address(es)
Main address: https://tfl.gov.uk
I.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers
Reference number: GLA 82178
II.1.2) Main CPV code
79800000
II.1.3) Type of contract
Services
II.1.4) Short description
Transport for London (TfL) are conducting this procurement on behalf of the Greater London Authority (GLA). The GLA, on behalf of the Greater London Returning Officer (GLRO), wish to procure a Service Provider for the Design, Print, Distribuiton and Project Management of approx 18 million ballot papers ahead of polling day so that every eligible registered has the opportunity to vote, including attainers. Attainers are 16 and 17-year-olds who will turn 18 during this period.
In order to ensure successful and timely delivery of the ballot papers, the service provider will also be responsible for the overall project management of these activities.
The Standard Selection Questionnaire (SSQ) and all ITT tender documents will be made available on Tuesday 3rd January.
SSQ deadline is 31st January 2023 at 12:00. Shortlisted suppliers following SSQ stage will be invited to ITT stage.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
22000000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
The Mayor of London and London Assembly 2024 Election Ballot Papers is a statutory requirement.
The Service Provider will be required to Design, Print, Project Manage and Deliver approximately 18 million ballot papers ahead of the elections taking place on 2nd May 2024.
II.2.5) Award criteria
Criteria below:
Quality criterion: Technical
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
12/06/2023
End:
12/08/2024
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 3
Objective criteria for choosing the limited number of candidates:
The Standard section questionnaire is contained in the procurement documents.
Top 3 scoring bidders will be invited to ITT (Invitation to Tender) stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
31/01/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
23/02/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
The Selection Questionnaire (SQ) is now live via the e-procurement platform SAP Ariba.
In order to receive access to the live tender (SQ and ITT documentation), you must be registered on the SAP Ariba platform via the address indicated:
https://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL
Once registered, please email : laviniatidyjones@tfl.gov.uk to complete the registration process and gain access to the tender documentation.
Please note, you will not be able to access the tender documentation unless your registration is complete. This should be completed as soon as possible to avoid delays.
Any questions or issues please contact : Lavinia Tidy-Jones - laviniatidyjones@tfl.gov.uk
A PIN (Prior Information Notice) was published for this opportunity, to engage the market interest and allow interested suppliers to take part in an MSQ (Market Sounding Questionnaire) exercise. An error was made on the PIN notice published under the type of service. Therefore, cannot be linked to this notice. Please see 2022/S 000-030730 and then click 'newer publications' under reference: 2022/S 000-034077. An error was made due to the original notice stating supplies rather than services therefore not allowing the notices to be linked.
The Pin Notice also was named GLA 82178- Ballot Paper Procurement. This has been updated to reflect actual requirements to : GLA 82178 - Design, Print, Distribution and Project Management for 2024 Mayor of London & London Assembly Election Ballot Papers.
VI.4) Procedures for review
VI.4.1) Review body
Transport for London
5 Endeavour Square
London
E20 1JN
UK
VI.5) Date of dispatch of this notice
03/01/2023