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Notice Details

Title: PROVISION OF LONG-TERM LEASE HIRE EQUIPMENT TO ORCHARD SITES (2)
OCID: ocds-kuma6s-127723
Published by: Social Farms and Gardens
Authority ID: AA78256
Publication Date: 05/01/2023
Deadline Date: 25/01/2023
Deadline Time: 17:00
Notice Type: Contract Notice
Has Documents: Yes
Has SPD: No
Abstract: BRIEF OUTLINE:
Work to be undertaken: Provision of long-term lease-hire processing equipment for Orchard sites
Including, but not limited to:
Discussion with 6 x appointed sites about their equipment needs
Provision of equipment to appointed sites: juicers, scratters/mills, press, pasteurisers, bottling kits (inc. labelling, bottles etc), dehydrators, jam making kits etc.
Provision of lease-hire agreement with sites, to include their on-site maintenance of equipment whilst in-situ. Note: Social Farms & Gardens will provide the legal framework for the lease hire to work from.
Supervising delivery, installation, initial use and subsequent troubleshooting of equipment supplied.
Keep all necessary financial records relating to the equipment:
Date purchased
Description of equipment
Price paid (inc. net recoverable VAT)
Serial / Identification numbers
Location of the equipment
Any date of disposal
Any sale of net of VAT
NB – NO equipment must be disposed of, transferred or dissipated before September 2028 without the prior written consent of Social Farms & Gardens (WG IoA 36.)
Users
In the short-term, this will be producers/growers at the appointed sites. In the longer-term, the equipment may be used by site volunteers or in the wider community. This should be taken into account when initially discussing equipment needs with appointed groups.
Specifics
The groups are geographically spread across Wales. Sites should be visited, either physically or virtually, to assess the suitable installation space for best use of the equipment.
Full brief details are available in Welsh, please contact wales@farmgarden.org.uk. We welcome tender submissions in English or Welsh.

This notice is also available in the following languages:

CONTRACT NOTICE – NATIONAL

SERVICES

1 Authority Details

1.1

Authority Name and Address


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Anne-Marie Pope

+44 7813885906

anne-marie@farmgarden.org.uk

https://www.farmgarden.org.uk
www.sell2wales.gov.wales
www.sell2wales.gov.wales

1.2

Address from which documentation may be obtained


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Anne-Marie Pope

+44 7813885906

anne-marie@farmgarden.org.uk

https://www.farmgarden.org.uk

1.3

Completed documents must be returned to:


Social Farms and Gardens

Top Floor, 9 Broad Street,

Newtown

SY16 2LU

UK

Anne-Marie Pope

+44 7813885906

anne-marie@farmgarden.org.uk

https://www.farmgarden.org.uk

2 Contract Details

2.1

Title

PROVISION OF LONG-TERM LEASE HIRE EQUIPMENT TO ORCHARD SITES (2)

2.2

Description of the goods or services required

BRIEF OUTLINE:

Work to be undertaken: Provision of long-term lease-hire processing equipment for Orchard sites

Including, but not limited to:

Discussion with 6 x appointed sites about their equipment needs

Provision of equipment to appointed sites: juicers, scratters/mills, press, pasteurisers, bottling kits (inc. labelling, bottles etc), dehydrators, jam making kits etc.

Provision of lease-hire agreement with sites, to include their on-site maintenance of equipment whilst in-situ. Note: Social Farms & Gardens will provide the legal framework for the lease hire to work from.

Supervising delivery, installation, initial use and subsequent troubleshooting of equipment supplied.

Keep all necessary financial records relating to the equipment:

Date purchased

Description of equipment

Price paid (inc. net recoverable VAT)

Serial / Identification numbers

Location of the equipment

Any date of disposal

Any sale of net of VAT

NB – NO equipment must be disposed of, transferred or dissipated before September 2028 without the prior written consent of Social Farms & Gardens (WG IoA 36.)

Users

In the short-term, this will be producers/growers at the appointed sites. In the longer-term, the equipment may be used by site volunteers or in the wider community. This should be taken into account when initially discussing equipment needs with appointed groups.

Specifics

The groups are geographically spread across Wales. Sites should be visited, either physically or virtually, to assess the suitable installation space for best use of the equipment.

Full brief details are available in Welsh, please contact wales@farmgarden.org.uk. We welcome tender submissions in English or Welsh.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=127724.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

03000000 Agricultural, farming, fishing, forestry and related products
16600000 Specialist agricultural or forestry machinery
77000000 Agricultural, forestry, horticultural, aquacultural and apicultural services
1000 WALES
1010 West Wales and The Valleys
1011 Isle of Anglesey
1012 Gwynedd
1013 Conwy and Denbighshire
1014 South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1015 Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1016 Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1017 Bridgend and Neath Port Talbot
1018 Swansea
1020 East Wales
1021 Monmouthshire and Newport
1022 Cardiff and Vale of Glamorgan
1023 Flintshire and Wrexham
1024 Powys

2.4

Total quantity or scope of tender

Proposed Fee

We are looking to support these 6 initial sites and your fee to a total cost of £16,667 (ex VAT). Any submission should detail value for money, likely equipment to be provided / available.   

3 Conditions for Participation

3.1

Minimum standards and qualification required

Your track record

You should: 

Be familiar with Orchard sites in Wales 

Show experience of having installed and operated fruit processing equipment to a range of sites 

Be comfortable working in the community sector 

Illustrate ability to roll out service nationally 

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

Time-limit for receipt of completed tenders
    25-01-2023  Time  17:00

Estimated award date
 01-02-2023

4.5

Language or languages in which tenders or requests to participate can be drawn up

EN  CY 

4.6

Tender Submission Postbox

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx

5 Other Information

5.1

Additional Information

Contact:

Anne-Marie Pope,

Orchards Co-ordinator, Resilient Green Spaces

anne-marie@farmgarden.org.uk or 07813 885 906

(WA Ref:127724)

Relates to the following project/programme financed by EU Community Funds: The project has received funding through the Welsh Government Rural Communities – Rural Development Programme 2014-2020, which is funded by the European Agricultural Fund for Rural Development and the Welsh Government.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

Nov 22 - Leasehire Equipment for Orchards brief

5.3

Publication date of this notice

 05-01-2023

Information added to the notice since publication.

Additional information added to the notice since it's publication.
No further information has been uploaded.
Main Contact: anne-marie@farmgarden.org.uk
Admin Contact: anne-marie@farmgarden.org.uk
Technical Contact: N/a
Other Contact: anne-marie@farmgarden.org.uk

Commodity Categories

Commodity Categories
IDTitleParent Category
03000000Agricultural, farming, fishing, forestry and related productsAgriculture and Food
77000000Agricultural, forestry, horticultural, aquacultural and apicultural servicesAgriculture and Food
16600000Specialist agricultural or forestry machineryAgricultural machinery

Delivery Locations

Delivery Locations
IDDescription
1017Bridgend and Neath Port Talbot
1022Cardiff and Vale of Glamorgan
1015Central Valleys (Merthyr Tydfil, Rhondda Cynon Taf)
1013Conwy and Denbighshire
1020East Wales
1023Flintshire and Wrexham
1016Gwent Valleys (Torfaen, Blaenau Gwent, Caerphilly)
1012Gwynedd
1011Isle of Anglesey
1021Monmouthshire and Newport
1024Powys
1014South West Wales (Carmarthenshire, Pembrokeshire, Ceredigion)
1018Swansea
1000WALES
1010West Wales and The Valleys

Alert Region Restrictions

The buyer has restricted the alert for this notice to suppliers based in the following regions.

Alert Region Restrictions
There are no alert restrictions for this notice.

Further Instructions

The Buyer has attached further instructions with this notice. Please read these carefully and take the necessary action(s).

Record your interest in this notice and you will be automatically sent clarifications and deadline date changes etc. Please note that recording your interest does not automatically enter you into the tender process for this notice, you still have to submit your response by the deadline stated. To record an interest in this notice and add it to your interests list please click the Record your interest now button at the top of the page.

The awarding buyer has indicated that it will accept electronic responses to this notice via the Tender Submission Postbox facility.

Submit your tender response electronically in a secure environment.

To create an electronic response please click the Record your interest now button at the top of the page.

For more information on the Postbox Facility please refer to the user guide:

Ask the buyer any questions you may have relating to this notice. To ask the buyer a question or questions please click the Record your interest now button at the top of the page.

The following additional documents have been attached to this notice. To obtain these documents please select the individual file names below.

Alternatively, you can download all current documents (Zip File)

Current Documents

CreatedNameDescriptionSizeDownloads
05/01/2023 Nov 22 - Leasehire Equipment for Orchards brief CWM DARPARU CYFARPAR WEDI'I LOGI HIRDYMOR I SAFLEOEDD PERLLANNAU 2628.26 KB2

Replaced Documents

There are no previous versions of these documents

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