CONTRACT NOTICE – NATIONAL

1 Authority Details

1.1

Authority Name and Address

1.2

Address from which documentation may be obtained

1.3

Completed documents must be returned to:

2 Contract Details

2.1

Title

PROVISION OF LONG-TERM LEASE HIRE EQUIPMENT TO ORCHARD SITES (2)

2.2

Description of the goods or services required

BRIEF OUTLINE:

Work to be undertaken: Provision of long-term lease-hire processing equipment for Orchard sites

Including, but not limited to:

Discussion with 6 x appointed sites about their equipment needs

Provision of equipment to appointed sites: juicers, scratters/mills, press, pasteurisers, bottling kits (inc. labelling, bottles etc), dehydrators, jam making kits etc.

Provision of lease-hire agreement with sites, to include their on-site maintenance of equipment whilst in-situ. Note: Social Farms & Gardens will provide the legal framework for the lease hire to work from.

Supervising delivery, installation, initial use and subsequent troubleshooting of equipment supplied.

Keep all necessary financial records relating to the equipment:

Date purchased

Description of equipment

Price paid (inc. net recoverable VAT)

Serial / Identification numbers

Location of the equipment

Any date of disposal

Any sale of net of VAT

NB – NO equipment must be disposed of, transferred or dissipated before September 2028 without the prior written consent of Social Farms & Gardens (WG IoA 36.)

Users

In the short-term, this will be producers/growers at the appointed sites. In the longer-term, the equipment may be used by site volunteers or in the wider community. This should be taken into account when initially discussing equipment needs with appointed groups.

Specifics

The groups are geographically spread across Wales. Sites should be visited, either physically or virtually, to assess the suitable installation space for best use of the equipment.

Full brief details are available in Welsh, please contact wales@farmgarden.org.uk. We welcome tender submissions in English or Welsh.

NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=127724.

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

2.3

Notice Coding and Classification

2.4

Total quantity or scope of tender

Proposed Fee

We are looking to support these 6 initial sites and your fee to a total cost of £16,667 (ex VAT). Any submission should detail value for money, likely equipment to be provided / available.   

3 Conditions for Participation

3.1

Minimum standards and qualification required

Your track record

You should: 

Be familiar with Orchard sites in Wales 

Show experience of having installed and operated fruit processing equipment to a range of sites 

Be comfortable working in the community sector 

Illustrate ability to roll out service nationally 

4 Administrative Information

4.1

Type of Procedure

Single stage

4.2

Reference number attributed to the notice by the contracting authority

N/a

4.3

Time Limits

4.5

Language or languages in which tenders or requests to participate can be drawn up

4.6

Tender Submission Postbox

5 Other Information

5.1

Additional Information

Contact:

Anne-Marie Pope,

Orchards Co-ordinator, Resilient Green Spaces

anne-marie@farmgarden.org.uk or 07813 885 906

(WA Ref:127724)

Relates to the following project/programme financed by EU Community Funds: The project has received funding through the Welsh Government Rural Communities – Rural Development Programme 2014-2020, which is funded by the European Agricultural Fund for Rural Development and the Welsh Government.

The buyer considers that this contract is suitable for consortia bidding.

5.2

Additional Documentation

5.3

Publication date of this notice