Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The National Gallery
Trafalgar Square
London
WC2N 5DN
UK
Telephone: +44 2077475810
E-mail: contracting@ng-london.org.uk
NUTS: UKI32
Internet address(es)
Main address: www.nationalgallery.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/XVFF7N2DRA
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Event Services to the National Gallery
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of event services to the National Gallery and its private and corporate venue hire clients. Services required include caterers, floristry, furniture hire, production (including lighting and sound) and entertainment. Estimated value includes spend by the Gallery only; additional revenue streams from venue hire clients will be available.
II.1.5) Estimated total value
Value excluding VAT:
3 433 600.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Caterers
II.2.2) Additional CPV code(s)
55523000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
Provision of event catering services. Value of lot does not include third party spend.
II.2.6) Estimated value
Value excluding VAT:
2 437 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Floristry
II.2.2) Additional CPV code(s)
03121200
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
Provision of event floristry. Value of lot does not include third party spend.
II.2.6) Estimated value
Value excluding VAT:
172 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Furniture Hire
II.2.2) Additional CPV code(s)
39150000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
Provision of event furniture hire. Value of lot does not include third party spend.
II.2.6) Estimated value
Value excluding VAT:
285 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Production
II.2.2) Additional CPV code(s)
92370000
31527260
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
Provision of event production services, including lighting and sound. Value of lot does not include third party spend.
II.2.6) Estimated value
Value excluding VAT:
442 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 5
II.2.1) Title
Entertainment
II.2.2) Additional CPV code(s)
92300000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
Westminster
II.2.4) Description of the procurement
Provision of event entertainment services. Value of lot does not include third party spend.
II.2.6) Estimated value
Value excluding VAT:
97 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Bidders must complete and return the selection questionnaire in order to be considered for shortlisting to be invited to tender. The tender process will include tastings, site or event visits to assess performance quality.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.11) Main features of the award procedure:
Suppliers successful after the selection questionnaire will be invited to submit a tender; evaluation criteria for the tender shall include site visits, or visits to an event, or tastings.
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
30/01/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./XVFF7N2DRA</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/XVFF7N2DRA" target="_blank">https://www.delta-esourcing.com/respond/XVFF7N2DRA</a>
GO Reference: GO-2023110-PRO-21891403
VI.4) Procedures for review
VI.4.1) Review body
The National Gallery
Trafalgar Square
London
WC2N 5DN
UK
Telephone: +44 2077475823
E-mail: contracting@ng-london.org.uk
Internet address(es)
URL: www.nationalgallery.org.uk
VI.5) Date of dispatch of this notice
10/01/2023