II.2.2) Additional CPV code(s)
79993100
II.2.3) Place of performance
NUTS code:
UKG
Main site or place of performance:
WEST MIDLANDS (ENGLAND)
II.2.4) Description of the procurement
The Tudor Grange Academies Trust comprises of 12 Academies across Worcestershire, West Midlands, and Leicestershire.
The portfolio includes 6 Primary, 5 secondary and 1 all through Academy, with over 460 teachers and 7600+ pupils.
The Trust has 2 further schools joining the portfolio in 2023.
The Tudor Trust vision
Tudor Grange Academies Trust is a family of Academies with a shared ethos, common values and collective goals, which are as follows:
•We are working together in a model of meaningful, focused collaboration to achieve excellence in our schools.
•We are driven by four key values:
•Our children will live ‘Happy, fulfilling lives’
•Outstanding teaching and learning are our core focus
•Outstanding Governance supports our schools
•Leadership and professionalism drive continuous improvement
The Trust is looking for a trusted partner, who will self-deliver all of the core FM services, outsourcing only the specialist areas.
The ‘education' experienced partner must support the delivery model with technology to drive a transparent approach which remains compliant at all times.
A summary of the pertinent points of the project are as follows:
•At present the delivery of the FM services of Hard FM, Soft FM, and Helpdesk Services to the estate, are currently outsourced.
•The estate is growing and therefore requires an agile approach
•The full services in scope are:
Management Services
•Minibus Fleet Management
Hard FM - To Include:
•M&E Services
•Planned Preventative Maintenance (PPM)
•Capital Projects Work
•PAT testing
•Fixed Wire Testing
•Lift maintenance
•Reactive maintenance
•Statutory compliance
•Drainage repairs
•Gutter and Gulley cleaning
•BMS maintenance
•Consumables for PPM
•Access control (hardware and software) - Due to an ongoing access control project this will be a separate contract.
Helpdesk/ CAFM Systems:
•Provision and management of a Helpdesk and CAFM system.
Soft Services to include:
•Security
•Daily cleaning programme
•Janitorial Services
•Periodic cleaning
•Event cleaning
•Window Cleaning
•Washroom Consumables
•Feminine Hygiene
•Pest Control inspections and servicing
•Grounds Maintenance (this could sit under Hard FM)
•Tree surveys
The annual contract value is £2.9m to include the reactive works budget.
The contract will commence August 2023 for an initial period of 3 years, with the opportunity to extend for a further period of 2 years at the discretion of the governing body.
See SQ Document for further information.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No