Contract notice
Section I: Contracting
authority
I.1) Name and addresses
National Portrait Gallery
2 St. Martin's Place
London
WC2H 0HE
UK
Contact person: Tiana Young
Telephone: +44 2073060055
E-mail: tyoung@npg.org.uk
NUTS: UKI3
Internet address(es)
Main address: https://www.bipsolutions.com
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
National Portrait Gallery Events Framework
II.1.2) Main CPV code
79952000
II.1.3) Type of contract
Services
II.1.4) Short description
The Gallery wishes to establish a Framework Agreement for the provision of Event Services for events, which will be held at the National Portrait Gallery (NPG) site(s). The Framework will consist of 5 lots
II.1.5) Estimated total value
Value excluding VAT:
1 550 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: Lot 1
II.2.1) Title
Catering
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
Inner London – West
II.2.4) Description of the procurement
Provision of Catering Services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 090 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
extension is rolling 3 month period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The Gallery Reserves the right to extend the contract on a rolling 3 month basis
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 2
II.2.1) Title
Floristry
II.2.2) Additional CPV code(s)
03121210
77330000
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
Inner London – West
II.2.4) Description of the procurement
supply and installation of floral arrangements
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
275 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
rolling 3 month period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Option to extend the period on a rolling 3 month period
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/M9938866QQ
Lot No: Lot 3
II.2.1) Title
Production (Including Lighting and Sound)
II.2.2) Additional CPV code(s)
32342410
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
Inner London – West
II.2.4) Description of the procurement
The Supplier shall provide a range of technical services to the Gallery, which shall include some or all of: lighting, audio, video, rigging and staging, project management.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
rolling 3 moth period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
Framework agreement to be extended on rolling 3 month basis
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 4
II.2.1) Title
Furniture Hire
II.2.2) Additional CPV code(s)
39100000
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
Inner London – West
II.2.4) Description of the procurement
The Supplier shall provide a range of furniture hire services to the Gallery which shall include some or all of: lounge and dining furniture hire, bar and DJ booth hire, project management. The Supplier shall keep current ahead of industry trends and provide creative and appropriate solutions for events at the Gallery.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
50 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
Rolling 3 month extension period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
option to extend framework on rolling 3 month basis
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: Lot 5
II.2.1) Title
Entertainment
II.2.2) Additional CPV code(s)
92300000
II.2.3) Place of performance
NUTS code:
UKI3
Main site or place of performance:
Inner London – West
II.2.4) Description of the procurement
The Gallery requires a range of entertainment options for private and corporate client events as well as to make use of for our own events. The Supplier must be able to respond to a range of briefs and budgets, providing entertainment that is befitting of the Gallery’s unique and historic venue.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
35 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
rolling 3 month period
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
rolling 3 month basis
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: extended on a rolling 4 month basis as required to ensure provision of events services during reprocurement exercise
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/02/2023
Local time: 12:00
Place:
delta e-portal
Information about authorised persons and opening procedure:
https://www.delta-esourcing.com/
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./M9938866QQ" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./M9938866QQ</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/M9938866QQ" target="_blank">https://www.delta-esourcing.com/respond/M9938866QQ</a>
GO Reference: GO-2023117-PRO-21934147
VI.4) Procedures for review
VI.4.1) Review body
National Portrait Gallery
London
UK
Telephone: +44 2073060055
E-mail: tyoung@npg.org.uk
VI.5) Date of dispatch of this notice
17/01/2023