Contract notice – utilities
Section I: Contracting
entity
I.1) Name and addresses
MERSEYRAIL ELECTRICS 2002 LIMITED
04356933
Rail House,Lord Nelson Street
LIVERPOOL
L11JF
UK
Contact person: Claire Macdougal
E-mail: cmacdougal@merseyrail.org
NUTS: UKD72
Internet address(es)
Main address: https://www.merseyrail.org/
Address of the buyer profile: https://me-2-procure.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://me-2-procure.org/
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://redirect.transaxions.com/events/4Hlll
I.6) Main activity
Railway services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Facilities Management
Reference number: MEL69-2022
II.1.2) Main CPV code
79993100
II.1.3) Type of contract
Services
II.1.4) Short description
Merseyrail is seeking a proven Supplier for the Facilities Management Services Contract.
The opportunity is split into two (2) lots:
Lot 1 - Hard Facilities Management Services
Lot 2 - Soft Facilities Management Services
The deadline for expressions of interest is the 13th of February at 12:00 Noon and the deadline for the Selection Questionnaire submissions is the 03rd of March at 12:00 Noon.
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Hard Facilities Management Services
II.2.2) Additional CPV code(s)
79993100
II.2.3) Place of performance
NUTS code:
UKD7
II.2.4) Description of the procurement
Services under Lot 1 shall consist of but is not limited to:
- Asset Management
- Planned Preventative Maintenance (PPM)
- Reactive Maintenance and minor Project Works to a range of assets including mechanical, electrical, building fabric, furniture, fixtures and equipment (FF&E), civil engineering and site furniture assets.
- Grounds Maintenance
- Painting
- Adverse Weather Services
- Helpdesk, Management and Central Support Function
- Pest Control
- Legionella
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The opportunity will be let to provide Facilities Management services to the end of the concession with Merseytravel in 2028. This will be for 4 years to the end of the Merseytravel Concession in 2028. However, in the event the concession with Merseytravel is extended beyond July 2028, Merseyrail reserve the right to extend the contract to a maximum duration of 6 years to support with the handover of the concession.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Soft Facilities Management Services
II.2.2) Additional CPV code(s)
79993100
II.2.3) Place of performance
NUTS code:
UKD7
II.2.4) Description of the procurement
Services under Lot 2 shall consist of but is not limited to:
- General Cleaning
- Flooring
- Stairs, Escalators and Lifts
- Furniture, Fittings and Equipment
- Internal Finishes, Skirting, Walls and Ceiling
- Windows
- Toilets, Showers and Rest Rooms
- Kitchenettes, Food Preparation Areas and Food Storage
- External Areas
- Waiting Rooms and Shelters
- Reactive Cleaning Services
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: No
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
Yes
Description of options:
The opportunity will be let to provide Facilities Management services to the end of the concession with Merseytravel in 2028. This will be for 4 years to the end of the Merseytravel Concession in 2028. However, in the event the concession with Merseytravel is extended beyond July 2028, Merseyrail reserve the right to extend the contract to a maximum duration of 6 years to support with the handover of the concession.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
The successful bidder is expected to be registered with RISQS. If not already registered, The successful bidder will be expected to register prior to contract commencement
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Suppliers must pay no less than the Real Living Wage for Liverpool as amended/updated throughout the lifetime of the contract. Labour costs only will be subject to Real Living Wage increases, only non-labour costs will be subject to RPI % increases.
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
03/03/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
12/04/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
Merseyrail Electrics 2002 Limited
Rail House, Lord Nelson Street
Liverpool
L1 1JF
UK
E-mail: Procurement@merseyrail.org
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Merseyrail Electrics 2002 Ltd will incorporate a standstill period, following award of the contract. The period shall commence on the day following award notification, and shall be in accordance with the Utilities Contract Regulations 2016, and all subsequent amendments and directives.
At present, this standstill period shall be no less than 10 calendar days. This period allows unsuccessful bidders to seek further debriefing from Merseyrail Electrics 2002 Ltd before the Contract is entered into.
The Utilities Contract Regulations 2016 provide for aggrieved parties who have been harmed, or at risk of harm by a breach of the rules, to take action. Any such action must be brought within 30 days (or the first working day thereafter) of the date when the aggrieved party knew or ought reasonably have known about the alleged breach. Where a contract has not been entered into, the court may order the setting aside of the award decision, or order the authority to amend any document and may award damages. If the Contract has been entered into, the Court may only award damages.
VI.5) Date of dispatch of this notice
18/01/2023