Contract notice
Section I: Contracting
authority
I.1) Name and addresses
City & County of Swansea
Civic Centre
Swansea
SA1 3SN
UK
Contact person: Lisa Evans
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
NUTS: UKL18
Internet address(es)
Main address: http://www.swansea.gov.uk/dobusiness
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0254
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
http://etenderwales.bravosolution.co.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
http://etenderwales.bravosolution.co.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
http://etenderwales.bravosolution.co.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Contract for Provision of Funeral Services
Reference number: CCS/22/268
II.1.2) Main CPV code
98371000
II.1.3) Type of contract
Services
II.1.4) Short description
Under the Public Health (Control Of Disease) Act 1984 the Council has a statutory duty to dispose of human remains when there is no family, or the family are unwilling or unable to make arrangements. The contracted funeral service provides an economic means of fulfilling the Council’s responsibility.
The Council expects a contract funeral to be handled as professionally as a private funeral, and to that end items included in Annex 2: Price Schedule form part of this specification.
Certain fees are fixed and will be the same for all submitting a tender. These include cremation fees and doctor’s fees. There is no need to submit tendered prices for these items.
The Council expects the successful funeral director to meet with the requirements of relevant legislation, in particular the Environmental Protection Act 1990 and such instructions as may be issued by the Institute Of Cemetery & Crematorium Management, Federation Of Burial & Cremation Authorities, Professional Trade Associations and the ICCM Charter For The Bereaved.
II.1.5) Estimated total value
Value excluding VAT:
.01
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
98371000
98370000
II.2.3) Place of performance
NUTS code:
UKL18
Main site or place of performance:
Swansea
II.2.4) Description of the procurement
Under the Public Health (Control Of Disease) Act 1984 the Council has a statutory duty to dispose of human remains when there is no family, or the family are unwilling or unable to make arrangements. The contracted funeral service provides an economic means of fulfilling the Council’s responsibility.
The Council expects a contract funeral to be handled as professionally as a private funeral, and to that end items included in Annex 2: Price Schedule form part of this specification.
Certain fees are fixed and will be the same for all submitting a tender. These include cremation fees and doctor’s fees. There is no need to submit tendered prices for these items.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 12
This contract is subject to renewal: Yes
Description of renewals:
(With The Option Of Extending Up To a Further 24 months)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The Council expects the successful funeral director to meet with the requirements of relevant legislation, in particular the Environmental Protection Act 1990 and such instructions as may be issued by the Institute Of Cemetery & Crematorium Management, Federation Of Burial & Cremation Authorities, Professional Trade Associations and the ICCM Charter For The Bereaved.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
The Council expects the successful funeral director to meet with the requirements of relevant legislation, in particular the Environmental Protection Act 1990 and such instructions as may be issued by the Institute Of Cemetery & Crematorium Management, Federation Of Burial & Cremation Authorities, Professional Trade Associations and the ICCM Charter For The Bereaved.
Unless there is written evidence that the deceased was against cremation, funeral arrangement will be for cremation at Morriston Crematorium. Unless family members wish to scatter the ashes, scattering will be carried out in the garden of remembrance at Morriston.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
23/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
CY
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
24/04/2023
IV.2.7) Conditions for opening of tenders
Date:
23/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Contract Period: 1st April 2023 to 31st March 2024
(With The Option Of Extending Up To a Further 24 months)
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Register your company on the eTenderWales portal (this is only required once):
— Navigate to the portal: http://etenderwales.bravosolution.co.uk
— Click the “Suppliers register here” link.
— Enter your correct business and user details.
— Note the username you chose and click “Save” when complete.
— You will shortly receive an e-mail with your unique password (please keep this secure).
— Agree to the terms and conditions and click “continue”.
2. Express an interest in the project:
— Login to the portal with your username/password.
— Click the “ITTs Open to All Suppliers” link (these are the ITTs open to any registered supplier).
— Click on the relevant ITT to access the content.
— Click the “Express Interest” button in the “Actions” box on the left-hand side of the page.
— This will move the ITT into your “My ITTs” page (this is a secure area reserved for your projects only).
— Click on the ITT code. You can now access any attachments by clicking the “Settings and Buyer Attachments” in the “Actions” box.
3. Responding to the invitation to tender:
— You can now choose to “Reply” or “Reject” (please give a reason if rejecting).
— You can now use the “Messages” function to communicate with the buyer and seek any clarification.
— Note the deadline for completion, then follow the onscreen instructions to complete the ITT.
— There may be a mixture of online and offline actions for you to perform (there is detailed online help available).
If you require any further assistance use the online help. Alternatively, the BravoSolution helpdesk can be contacted (Monday to Friday, 8:00 to 18:00) on:
— E-mail: help@bravosolution.co.uk
— Phone: +44 8003684850
Thanks
NOTE: The authority is using eTenderwales to carry out this procurement process. To obtain further information record your interest on Sell2Wales at http://www.sell2wales.gov.wales/search/search_switch.aspx?ID=127836
(WA Ref:127836)
The buyer considers that this contract is suitable for consortia.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.4.2) Body responsible for mediation procedures
Legal, Democratic and Business Intelligence, Swansea Council,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
VI.4.4) Service from which information about the review procedure may be obtained
Procurement Department,
Civic Centre, Oystermouth Road, Maritime Quarter,
Swansea,
SA1 3SN
UK
Telephone: +44 7966230649
E-mail: procurement@swansea.gov.uk
Internet address(es)
URL: https://www.swansea.gov.uk/procurement
VI.5) Date of dispatch of this notice
20/01/2023