Contract notice
Section I: Contracting
authority
I.1) Name and addresses
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
UK
Contact person: Sarah Hadland
Telephone: +44 7977187243
E-mail: procurement@royalparks.org.uk
NUTS: UKI
Internet address(es)
Main address: www.royalparks.org.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./85TW6M9556
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/85TW6M9556
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.delta-esourcing.com/tenders/UK-title/85TW6M9556
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Royal Parks Hard Facilities Management (FM) Services Contract
II.1.2) Main CPV code
79993000
II.1.3) Type of contract
Services
II.1.4) Short description
The Royal Parks (TRP) The Royal Parks (TRP) are procuring a strategic partner to deliver hard FM services to our iconic estate. TRP is a charity that was created in 2017 to oversee and manage around 5,000 acres of Royal parkland across London. The estate contains around 600 different buildings and structures, 189 of these are listed assets such as the Albert Memorial in Kensington Gardens.
II.1.5) Estimated total value
Value excluding VAT:
42 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
Main site or place of performance:
LONDON
II.2.4) Description of the procurement
TRP's procurement is for the delivery of the following services across our estate on the basis of an NEC4 FM Contract, for a 5 year + 1 + 1 Contract:
•Water Hygiene
•Helpdesk & CAFM services
•Planned Maintenance
•Reactive Maintenance
•Handyman Services
•Project Works
The contract has an estimated value of around £3.5m per annum, with additional project works taking this figure up to an estimated £6m per annum. The split in terms of value of works between M&E and fabric is approximately 50/50.
TRP's procurement is being run under the Restricted Procedure, with Bidders first required to submit Selection Questionnaires (SQ) by the specified deadline. Shortlisted suppliers will be invited to tender.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality (as further broken down in the procurement documents)
/ Weighting: 70
Cost criterion: Price (as further broken down in the procurement documents)
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
42 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 84
This contract is subject to renewal: Yes
Description of renewals:
There are two 12 month extension periods incorporated within the Contract. It is anticipated that the contract will be re-tendered in 4,5 or 6 years' time depending on whether the extensions are exercised.
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
As stated in the procurement documents.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/85TW6M9556
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As stated in the procurement documents.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-029767
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2023
Local time: 14:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
01/03/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Between 2027 and 2029, depending on whether contract extensions are exercised.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./85TW6M9556" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Building-and-facilities-management-services./85TW6M9556</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/85TW6M9556" target="_blank">https://www.delta-esourcing.com/respond/85TW6M9556</a>
GO Reference: GO-2023120-PRO-21956048
VI.4) Procedures for review
VI.4.1) Review body
The Royal Parks Ltd
The Old Police House, Hyde Park
London
W2 2UH
UK
Telephone: +44 7977187243
E-mail: shadland@royalparks.org.uk
VI.4.2) Body responsible for mediation procedures
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
As specified in Regulations 91 to 94 of the Public Contract Regulations
VI.4.4) Service from which information about the review procedure may be obtained
The High Court (Technology & Construction Court)
Rolls Building, 7 Rolls Buildings, Fetter Lane
London
EC4A 1NL
UK
Telephone: +44 2079477156
Internet address(es)
URL: https://www.gov.uk/courts-tribunals/technology-and-construction-court
VI.5) Date of dispatch of this notice
20/01/2023