Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Hanover (Scotland) Housing Association Ltd
95 McDonald Road
Edinburgh
EH7 4NS
UK
Contact person: Central Procurement Team
Telephone: +44 1315577453
E-mail: cpt@hanover.scot
NUTS: UKM
Internet address(es)
Main address: http://www.hanover.scot
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA12742
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Open Space Maintenance
Reference number: CR-H0397
II.1.2) Main CPV code
50000000
II.1.3) Type of contract
Services
II.1.4) Short description
The works will consist of the Open Space Maintenance to all open space areas in accordance with the maintenance schedule of grassed areas, rough grassed areas, shrub beds, isolated trees and woodland in accordance with the maintenance schedule (Priced Section). The cutting period will be from April to October annually for each year and the winter maintenance from November to March. Generally, within the six geographical lots of the framework (Scotland wide) but may include any other geographical areas in future after new build developments.
II.1.5) Estimated total value
Value excluding VAT:
3 200 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 3 lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
As set out in the ITT
II.2) Description
Lot No: 1
II.2.1) Title
North West
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the North West of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60
Cost criterion: Cost
/ Weighting: 40
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 2
II.2.1) Title
North East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the North East of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 3
II.2.1) Title
East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the East of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 4
II.2.1) Title
West
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the West of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 5
II.2.1) Title
Central
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the Central Belt of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Lot No: 6
II.2.1) Title
Central East
II.2.2) Additional CPV code(s)
50000000
II.2.3) Place of performance
NUTS code:
UKM
Main site or place of performance:
Various developments throughout the Central Belt East of Scotland
II.2.4) Description of the procurement
Open Space Maintenance
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 60%
Cost criterion: Cost
/ Weighting: 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
Appointments to the Framework shall be awarded on the basis of 2 year initially with an option to extend annually for up to 2 further years, to a maximum of 4 years.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
As per uploaded documentation
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
All as per ITT and uploaded documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
All as per ITT and uploaded documents
III.2.2) Contract performance conditions
As per contract documentation and KPIs
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
All as per ITT and uploaded documents
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
As per uploaded ITT, Contract Documentation and associated documents in the Tender Pack
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=719869.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
All as per ITT and uploaded documents
(SC Ref:719869)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court / Sheriff Court House
27 Chamber Street
EDINBURGH
EH1 1LB
UK
Telephone: +44 1312252525
E-mail: cpt@hanover.scot
VI.5) Date of dispatch of this notice
23/01/2023