Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Lancashire Constabulary
GB 618 9909 89
Lancashire Headquarters, Saunders Lane, Hutton
Preston
PR4 5SB
UK
Contact person: Allan Williams
Telephone: +44 1772413795
E-mail: allan.williams@lancashire.police.uk
NUTS: UKD4
Internet address(es)
Main address: https://www.lancashire.police.uk/about-us/our-organisation/how-to-do-business-with-us/
Address of the buyer profile: https://uk.eu-supply.com/ctm/Company/CompanyInformation/Index/36737
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://uk.eu-supply.com/app/rfq/rwlentrance_s.asp?PID=56644&B=BLUELIGHT
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Servicing, Maintenance of Heating & Ventilation Systems for Lancashire Constabulary
Reference number: Estates
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
II.1.5) Estimated total value
Value excluding VAT:
3 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for maximum 2 lots
Maximum number of lots that may be awarded to one tenderer: 2
II.2) Description
Lot No: 1
II.2.1) Title
Servicing and Maintenance of Heating Systems
II.2.2) Additional CPV code(s)
39715200
39715210
44621110
44621220
45232141
45331000
45331100
50000000
50531100
50531200
50712000
71314310
II.2.3) Place of performance
NUTS code:
UKD4
II.2.4) Description of the procurement
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
Lot 1 will be for Heating systems will cover the planned/programme for the servicing, maintenance work and repairs of all the heating and water systems on each site to ensure operational liability.
This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/08/2023
End:
31/07/2027
This contract is subject to renewal: Yes
Description of renewals:
Two years, plus one, plus one
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Servicing and Maintenance of Ventilation Systems
II.2.2) Additional CPV code(s)
39563530
42500000
42520000
45331000
45331200
45331210
45331211
71315410
71321400
42512000
42512200
42512500
II.2.3) Place of performance
NUTS code:
UKD4
UK
II.2.4) Description of the procurement
Lancashire Constabulary is inviting bidders to tend for a Heating and ventilation contract.
The contract will be divided into two separate categories (referred to as lots):
Lot 1 – Servicing and maintenance of heating systems
Lot 2 – Servicing and maintenance of Ventilation systems
Lot 2 will be for Air conditioning and ventilation systems on each site to ensure operational reliability. This will either be on a routine or call-out basis. The successful supplier will be required to provide a Monday to Friday, 9am to 5pm for service and a 24 hour 365 days per annum call out facility for urgent repairs.
The Constabulary is looking for a maximum of one Bidder for each lot but is inviting bidders to either apply for one or both lots.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
3 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2023
End:
31/05/2027
This contract is subject to renewal: Yes
Description of renewals:
Two years, plus one, plus one
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 7
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
See supplier selection questionnaire
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2023
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
17/04/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
01/08/2023
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.4) Procedures for review
VI.4.1) Review body
High Court
The Law Courts, Openshaw Place, Ringway
Preston
PR1 2LL
UK
VI.5) Date of dispatch of this notice
23/01/2023