Broxtowe Borough Council

Beeston

NOTTINGHAM

NG91AB

UK

E-mail: procurement@broxtowe.gov.uk

NUTS: UKF1

Internet address(es)

Main address: www.broxtowe.gov.uk

II.1.1) Title

Reference number: BP1003

II.1.2) Main CPV code

92222000

II.1.3) Type of contract

Services

II.1.4) Short description

Broxtowe Borough Council (the Council) is undertaking this procurement to establish a contract for surveillance camera maintenance services.

The Council is the contracting organisation. However, the Contractor will also provide a fully comprehensive Surveillance Camera Maintenance Service to Newark & Sherwood District, and Ashfield District Council in support of their respective existing surveillance camera systems, as well as Broxtowe Borough Council.

Broxtowe Borough Council (the Council) is seeking to appoint a single camera surveillance maintenance Service Provider to provide the following core services:

• Preventative maintenance of cameras and the Control Room

• Responsive maintenance to faults with cameras, equipment and the Control Room

• Installation, removal, replacement and redeployment of cameras where required

• Camera lens and dome cleaning services

• Possible of provision of capital equipment

• Electrical safety testing of CCTV columns, street cabinets and CCTV structures.

• Street level wireless network nodes/links where installed to transmit or receive video signals

The initial contract period is 36 months; the contract is estimated to commence 1 May 2023 and expire 30 April 2026.

There will be an option to extend the contract for periods of up to 36 months. subject to satisfactory performance and business needs. Maximum contract period is 72 months.

Site Visit

The Council considers that a site visit is not required to the Control Room.

Transfer of Undertakings Regulations 2006 (TUPE)

The current service provider has confirmed that TUPE does not apply.

However, the Council provides no warranty about the accuracy of this information or the actual legal position and therefore makes no representations about the application or non-application of TUPE. Bidders are advised to make their own enquiries by seeking independent professional legal advice on the consequences for them if they are the successful tenderer and the TUPE regulations do apply.

Please visit the Council's e-tendering system https://www.eastmidstenders.org where you can express interest and obtain the documents, (please note we will only accept expressions of interest through the e-tendering system). Please search for BP1003.

II.1.6) Information about lots

This contract is divided into lots: No

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions:

See procurement documents.

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2.2) Time limit for receipt of tenders or requests to participate

Date: 06/03/2023

Local time: 10:00

IV.2.4) Languages in which tenders or requests to participate may be submitted

EN

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date: 06/03/2023

Local time: 11:00

VI.4.1) Review body

VI.4.3) Review procedure

Precise information on deadline(s) for review procedures:

Precise information on deadline(s) for lodging appeals:

The contracting authority will incorporate a minimum 10 calendar day standstill period following electronic notification (minimum of 15 calendar days for any other means of communication) to tenderers of the award decision. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations 2015 (Si 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into the Court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into the Court may only award damages. The purpose of the standstill period referred to above is to allow parties to apply to the Courts to set aside the award decision before the contract is entered into.