Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Marylebone Boys' School
North Wharf Road
LONDON
W2 1QZ
UK
Contact person: Ben Jones
Telephone: +44 1256467107
E-mail: tenders@minervapcs.com
NUTS: UKI32
Internet address(es)
Main address: https://www.maryleboneschool.org/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://in-tendhost.co.uk/minervapcs/aspx/Home
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Other: Education Institute
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Marylebone Boys' School - Catering and Cleaning Services
Reference number: MPN-10245
II.1.2) Main CPV code
55524000
II.1.3) Type of contract
Services
II.1.4) Short description
Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service. The services at the school are currently outsourced.Lot 1 will consist of breakfast and morning break with a full lunch service for the school. Lot 2 is for a full daily cleaning service during term time and periodic cleaning outside of term time.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted.Any questions relating to this tender should be made via the correspondence section of this website
II.1.5) Estimated total value
Value excluding VAT:
1 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Catering Services
II.2.2) Additional CPV code(s)
55524000
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service.The services at the school are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning break with a full lunch service for the school. The catering facilities at the school include the main dining areas and servery, plus 'grab and go' sandwiches in the café. Across the school there are currently 729 pupils on roll for the academic year 2022/23. Of this figure, 239 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.arylebone Boys' School is also out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Pest control, washroom consumables, feminine hygiene, and external window cleaning services are also required.TUPE is expected to apply, details of which can be found in the tender documentation.The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of three years as well as the two optional contract extension periods of 12 months each.
Lot No: 2
II.2.1) Title
Lot 2 - Cleaning Services
II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKI32
Main site or place of performance:
II.2.4) Description of the procurement
Marylebone Boys' School is currently out to tender for the provision of a full daily catering (Lot 1 ) and cleaning (Lot 2 ) service.The services at the school are currently outsourced.The Catering Contractor will be responsible for the provision of a full school food catering service for the pupils and staff at the school. This will consist of breakfast and morning break with a full lunch service for the school. The catering facilities at the school include the main dining areas and servery, plus 'grab and go' sandwiches in the café. Across the school there are currently 729 pupils on roll for the academic year 2022/23. Of this figure, 239 pupils are entitled to Free School Meals. TUPE is expected to apply, details of which can be found in the tender documentation.The school is keen to further increase uptake and continue the good work already in place for catering. It wishes to do so by working closely with the successful contractor in developing and continuously improving the service and partnership during the period of the contract and by introducing innovative and creative ideas as submitted in the tender process and ongoing.The school is aware that there are always opportunities to improve and modernise. They are interested in ensuring that the caterers provide the best possible service, introducing new menu ideas and initiatives so that pupils are all eating and utilising the service regularly.Marylebone Boys' School is also out to tender for the provision of a full daily cleaning service.The contract is being offered for three years with the option to extend for a further two periods of 12 months. The contract commencement date is 01 August 2023The contract is for a full daily cleaning service during term time and periodic cleaning outside of term time.Pest control, washroom consumables, feminine hygiene, and external window cleaning services are also required.TUPE is expected to apply, details of which can be found in the tender documentation.The deadline for SQ submissions via the In-Tend system is 17:00 on 27 February 2023.The deadline for ITT submissions via the In-Tend system will be 17:00 on 03 May 2023Please allow sufficient time to make your return as late returns will not be accepted.Any questions relating to this tender should be made via the correspondence section of this website.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
750 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
Objective criteria is detailed in the tender document.A maximum of five suppliers will be taken forward to the Invitation to Tender stage of the process. Where less than five suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the Invitation to Tender stage. Where more than five suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the Invitation to Tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
Yes
Description of options:
The contract will be awarded for an initial period of three years with two possible extensions of 12 months meaning a maximum contract length of five years.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
The duration detailed above includes the initial term of [x] years as well as the [x] optional contract extension periods of [x] months each.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2023
Local time: 17:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
24/03/2023
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
Further notices will be published in 2025, 2026 or 2027
VI.3) Additional information
CPV code 55524000-9, falls within Schedule 3 of the Public Contracts Regulations 2015 as a Social and Other Specific Service, therefore the procurement procedure is governed by Section 7 of Part 2 (Regulations 74-77) of those Regulations.
VI.4) Procedures for review
VI.4.1) Review body
High Court
Strand
London
WC2A 2LL
UK
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Marylebone Boys' School will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into The Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland)
VI.4.4) Service from which information about the review procedure may be obtained
High Court
Strand
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
27/01/2023