Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Social Security Scotland
3rd Floor, Agnes Husband House, 17 South Union Street
Dundee
DD1 4BF
UK
Contact person: Megan McLuskey
Telephone: +44 1412425913
E-mail: Megan.McLuskey@socialsecurity.gov.scot
NUTS: UKM
Internet address(es)
Main address: https://www.socialsecurity.gov.scot/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30345
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Catering Services for Agnes Husband House, Dundee
II.1.2) Main CPV code
55500000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Ministers acting through Social Security Scotland wishes to invite suppliers to submit a bid for the provision of Catering Services for Agnes Husband House, Dundee. Bidders are advised that this requirement is reserved for those who meet the requirements as set out under Regulation 21 of the Public Contracts (Scotland) Regulations 2015 and Article 20 of the Public Contracts Directive.
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
55520000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Dundee
II.2.4) Description of the procurement
Scottish Ministers acting through Social Security Scotland has a requirement to place a contract with an external service provider for the provision of Catering Services for Agnes Husband House, Dundee.
The service provided will include a barista style coffee service, light lunch including a variety of paninis, soups and baked potatoes. The service provider will also provide some corporate hospitality including sandwiches, teas and coffees.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 70
Price
/ Weighting:
30
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
This contract is subject to extensions in the form of up to 12 months on two occasions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Bidders will be required to state the value for their Current Ratio for the previous financial year
Bidders will be required to confirm they have the required levels of insurance cover specified below
Bidders are required to have a minimum Dun and Bradstreet (D&B) Failure Score or
Bidders are required to provide 2 years audited accounts
Minimum level(s) of standards required:
Current ratio
Bidders must have a minimum current ratio of 0.7.
The current ratio shall be calculated as current assets/current liabilities and shall be based on the organisation's most recently audited
accounts
Insurance Cover
It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded
contract, the types and levels of insurance indicated below:
Employer’s (Compulsory) Liability Insurance in accordance with any legal obligation at the time being in force
Public Liability Insurance = 5 million GBP
Product Liability Insurance = 5 million GBP
http://www.hse.gov.uk/pubns/hse40.pdf
If the tenderer (or any consortia or reliance partner) does not meet the requirements in relation to the turnover or the current ratio then the
audited financial accounts of the tenderer (or consortia or reliance partner) will be used to conduct an assessment of the risk of business
failure.
In the event that the tenderer does not meet the financial criteria for consideration but has a parent company that does, the tenderer may still
be eligible for consideration where their tender submission is supported by a Parent Company Guarantee. Where the bidder does not have a
Parent Company some other form of assurance such as a performance bond may be acceptable.
If the tenderer (or any consortia or reliance partner) does not pass the above assessment and is unable to provide a Parent Company
Guarantee or some other form of assurance, this will result in a fail and the bidder may be excluded.
Minimum D&B Failure Score of 20 or audited financial accounts for the last two financial years. There must be no qualification or contra-indication from any evidence provided in support of the tenderer's economic and financial standing.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
4C.4 Supply Chain
4C.10 Subcontracting
4D.1 and 4D.2
Please refer to the 'SPD 4D.1 and 4D.2 Minimum Requirements' document available in the attachment area of the project in PCS-T
Minimum level(s) of standards required:
4C.4 Supply Chain - If bidders intend to use a supply chain to deliver the requirements detailed in the Contract Notice, they should confirm they have (or have access to) the relevant supply chain management and tracking systems to ensure a resilient and sustainable supply chain. This will include confirmation that they have the systems in place to pay subcontractors through the supply chain promptly and effectively, and provide evidence when requested of:
a) their standard payment terms
b) equal to or greater than 95 percent of all supply chain invoices being paid on time (in accordance with the terms of contract) in the last financial year.
If the bidder is unable to confirm (b) they must provide an improvement plan, signed by their Director, which improves the payment performance.
Note:
Accepted evidence includes but is not limited to:
- extract of terms & conditions detailing standard payment terms
- a summarised accounts payable report showing payment on time performance
- credit report
Improvement plan template and further evidence examples are held within the Supplier Journey.c
For question 4C.10 Bidders will be required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.
For question 4D.1 and 4D.2
Please refer to the 'SPD 4D.1 and 4D.2 Minimum Requirements' document available in the attachment area of the project in PCS-T
III.1.5) Information about reserved contracts
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
27/02/2023
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
27/02/2023
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
There may be future requirements on expiry of this contract
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
A Tenderer Briefing Meeting will be held on 10th February on site. Bidders are requested to see full details of the meeting on the PCS-Tender supplier attachment area. Tenderers will be required to confirm their attendance through the specified manor.
Economic operators may be excluded from this competition if they are in any of the situations referred to in regulation 58 of the Public Contracts (Scotland) Regulations 2015.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 46719. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
A summary of the expected community benefits has been provided as follows:
The Service Provider will be expected to deliver the community benefits detailed in their tender submission.
Community benefits may include but are not limited to:
Apprenticeships and recruitment from the community;
School and community group engagement activities;
Provision of products to local food banks and other charities;
Recycling activities.
If successful, the winning Service Provider(s) will discuss the content of their Community Benefit proposal and agree a plan for the delivery of the agreed community benefits which will become a condition of the contract.
(SC Ref:715514)
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court and Justice of the Peace Court
27 Chambers Street
Edinburgh
EH1 1LB
UK
VI.5) Date of dispatch of this notice
27/01/2023