II.2.3) Place of performance
NUTS code:
UKG2
Main site or place of performance:
Shropshire and Staffordshire
II.2.4) Description of the procurement
The successful Supplier will be required to provide catering services for The Wilnecote School:
The Wilnecote School is a co-educational Academy, located in Wilnecote, near Tamworth, providing secondary education to students in Years 7 to 11. The School is expected to grow over the coming years from approximately 840 students on roll currently, up to its capacity of 960 students. More information regarding the School can be found on their website: https://thewilnecoteschool.com/
The contract covers the scope for the provision of all catering services within the School, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period commencing on 01 November 2023, with the potential to extend for a further two 12-month periods. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget.
The Wilnecote School is seeking a suitably experienced education catering contractor who is able to evidence working with Secondary Schools in the Midlands region. The successful contractor will already have or need to develop a strong operational base within the local vicinity, thus allowing for both adequate contract support and operational flexibility that is to be delivered to support the contract as and when needed moving forwards into this contractual term.
The services are currently outsourced and TUPE is expected to apply. It is possible that the current employees are members of the Local Government Pension Scheme (LGPS) and, in this instance, the successful contractor will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme.
The School wishes to achieve as a result of this tender process:
1.The provision of a healthy, balanced menu that meets nutritional guidelines and is enjoyed by all users of the service. This menu should be inclusive of those with special dietary requirements.
2.An enhanced range of freshly made food and beverage items for sale, to include meal deal options priced to be inclusive for free school meals students.
3.An innovative and flexible menu that is in keeping with current food trends. Offering frequent themed menus and initiatives that support the curriculum and various school led activities, ensuring the food offer remains varied and enticing to its customers.
4.Continuous student, staff and parent engagement to develop a partnership between the School and their catering provider.
5.Proactive management, with forthcoming management information regarding the performance of the catering provision.
6.All meals should be based on the use of fresh ingredients and bakery products, making use of the local supply chain.
7.The development of an economically and environmentally sustainable service.
It is expected that experienced and insightful contract management will promote good levels of communication and engagement with the School. A suitable marketing campaign to the students, staff and parents alike is imperative to promote the uptake of meals.
There are multiple service outlets across the School site which are open to differing student bases, these should be tailored to suit the needs of the various students and staff utilising each outlet.
This enhanced service should be supported by a well-trained catering team at the School, with a focus by the successful contractor on both craft training and customer service.
There needs to be total transparency with accounts that are clear and easy to understand. The monthly invoice should be supported by a breakdown of the contract’s financial performance against budget.
See SQ document for further details.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value
Value excluding VAT:
1 442 385.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/11/2023
End:
31/10/2028
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 5
Objective criteria for choosing the limited number of candidates:
A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
II.2.10) Information about variants
Variants will be accepted:
Yes
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No