II.2.2) Additional CPV code(s)
90919300
II.2.3) Place of performance
NUTS code:
UKE
Main site or place of performance:
Carleton Endowed CofE Primary School, Skipton
Christ Church CE (VC) Primary School, Skipton
Roecliffe Church of England Primary School, Boroughbridge
Dacre Braithwaite Church of England Primary School, Harrogate
The Federation of Holy Trinity Schools and Nursery, Ripon
The Federation of Grewelthorpe CE Primary School, Fountains CE Primary School & North Stainley Church of England Primary School, Ripon
St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
Barwick in Elmet Church of England Primary School, Leeds
II.2.4) Description of the procurement
The Leeds Diocesan Learning Trust has decided to tender their cleaning services to investigate the financial and qualitative benefits they could be offered through this process.
The contract will be awarded for a three-year duration with the option of two additional, one-year extensions. It is the intention of the Trust to appoint a single contractor in order to maximise the benefits for all parties.
The financial structure of the contract is designed to reflect the Trusts' aims to reward the Contractor in a fair manner and based upon contract delivery and to have an open-book agreement that is easily auditable.
Labour costs
The core labour costs will be fixed. All other labour costs, such as for special events and out of hours events will be charged as and when incurred but at a level pre-agreed in writing.
Sundries
All sundry costs, as defined in the Contractor's response will be agreed and fixed for the first year.
Management Fee
Management fees will be fixed as part of this tender process. These should not increase during the length of the initial contract.
Aims of the Service and Tender
The key aims of the tender are to:
Provide a high standard of cleaning.
Deliver the cleaning services with consistency - good quality assurance systems in place.
Good communication at local and operations manager level with the Trust - two-way communication
Daily interaction with the school's representative at each site
Develop an effective method of handing over any special needs and comments on a daily basis.
Cleaners to work the hours that best suit the needs of the schools and maximise the work completed.
Training and development of the teams at the schools
This does not imply that this is not happening now - these are the aims of the contract.
The Trust work to provide the students with the very best experiences they can. The quality of the environment in which they all work together is very important to us. The cleanliness and good order of the classrooms, corridors and other areas of the Trust impacts upon the teaching and learning that goes within the Trust. The Trust expectations are high, and they are looking for a cleaning contractor who has the same aims and aspirations as they do. They do seek value for money but that does not mean they will choose the cheapest quote possible. They are seeking a partner who will be willing to undertake extra work and be flexible in approach when dealing with certain key events in our year.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
2 possible 1 year renewals
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Site Visits
Wed 10th Jan 24
North Stainley Church of England Primary School, Ripon
9:30am
The Federation of Holy Trinity Schools and Nursery, Ripon (Infants)
10:30am
The Federation of Holy Trinity Schools and Nursery, Ripon (Juniors)
11am
Roecliffe Church of England Primary School, Boroughbridge
12 noon
Barwick in Elmet Church of England Primary School, Leeds
1pm
St Matthew's Church of England (Aided) Primary School, Chapel Allerton Leeds
2pm
Wed 10th Jan 24
Grewelthorpe CE Primary School, Ripon
9:30am
Fountains CE Primary School, Grantley Ripon
10:30am
Dacre Braithwaite Church of England Primary School, Harrogate
11:30am
Christ Church CE (VC) Primary School, Skipton
1pm
Carleton Endowed CofE Primary School, Skipton
2pm