Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
NHS Tayside
Ninewells Hospital
Dundee
DD1 9SY
UK
Contact person: James Lennon
Telephone: +44 7929866732
E-mail: james.lennon@nhs.scot
NUTS: UKM
Internet address(es)
Main address: http://www.nhstayside.scot.nhs.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00154
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Health
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
NHS Tayside Replacement Linac and Record and Verify 2023
Reference number: SLC818/2023
II.1.2) Main CPV code
33150000
II.1.3) Type of contract
Supplies
II.1.4) Short description
NHS Tayside Radiotherapy department was looking to replace one of its current Linac and their Record and Verify system, which both came to the end of their product life cycles.
The Radiotherapy department is based at the Tayside Cancer Centre on the Ninewells Hospital Campus site.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
3 139 406.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Linac
II.2.2) Additional CPV code(s)
33151000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Tayside Cancer Centre (TCC), located at Ninewells Hospital & Medical School in Dundee, DD2 1UB.
II.2.4) Description of the procurement
The Board intended to award a contract to one successful Contractor for the supply of:
Lot 1 - one Linear Accelerator (Linac) (DD1)
The Board has accepted the highest ranked offer for the chosen Lot, unless the Board considered that no offer adequately met its requirements. If the Board considered that no offer adequately met the requirements specified herein, then the Board may decline to accept any offer.
In the case that the contract was awarded, the successful Contractor will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers in order to allow the successful Contractor to meet this commitment.
II.2.5) Award criteria
Quality criterion: NHS Requirement
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Lot 2 - Record and Verify
II.2.2) Additional CPV code(s)
33151000
II.2.3) Place of performance
NUTS code:
UKM71
Main site or place of performance:
Tayside Cancer Centre (TCC), located at Ninewells Hospital & Medical School in Dundee, DD2 1UB
II.2.4) Description of the procurement
The Board intended to award a contract to one successful Contractor for the supply of:
Lot 2 - one Record and Verify System (R&V) (DD9)
The Board has accepted the highest ranked offer for the chosen Lot, unless the Board considered that no offer adequately met its requirements. If the Board considered that no offer adequately met the requirements specified herein, then the Board may decline to accept any offer.
In the case that the contract was awarded, the successful Contractor will act in the role of Prime Contractor for supply of all Products and associated services to the Board. This means that the successful Contractor shall assume full responsibility for supply of all Products and associated services. The successful Contractor shall be solely responsible for effecting any sub-contracting or collaborative arrangements required with other suppliers in order to allow the successful Contractor to meet this commitment.
II.2.5) Award criteria
Quality criterion: NHS Requirement
/ Weighting: 70
Cost criterion: Cost
/ Weighting: 30
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-019224
Section V: Award of contract
Lot No: 1
Title: Lot 1 - Linac
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/12/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Gatwick Road
Crawley
RH10 9RG
UK
Telephone: +44 1293601324
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 2 760 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Lot 2 - Record and Verify
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
21/12/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Varian Medical Systems UK Ltd
Gatwick Road
Crawley
RH10 9RG
UK
Telephone: +44 1293601324
NUTS: UKJ28
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 379 406.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The estimated values referred to in Section II.1.7 and V.2.4 covers the 24 months contract duration.
(SC Ref:754402)
VI.4) Procedures for review
VI.4.1) Review body
Dundee Sheriff Court and Justice of the Peace Court
Sheriff Court House, 6 West Bell Street, Dundee
Dundee
DD1 9AD
UK
E-mail: dundee@scotcourts.gov.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Economic operators should approach the contracting authority in the first instance. However, the only formal remedy is to apply to the courts:
An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014, may bring proceedings in the Sheriff Court or the Court of Session.
The bringing of court proceedings against the Authority after the Framework Agreement has be entered into will not affect the Framework Agreement unless grounds for the imposition of special penalties under the Public Contracts (Scotland) Regulations 2015 can be established. Otherwise the remedies that may be awarded by the courts where the Framework Agreement has been entered into are limited to the award of damages.
VI.5) Date of dispatch of this notice
04/01/2024