Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Southend-on-Sea City Council
Civic Centre, Victoria Avenue
Southend-on-Sea
SS2 6YL
UK
Contact person: Corporate Procurement
Telephone: +44 1702215000
E-mail: procurementadvisors@southend.gov.uk
NUTS: UKH31
Internet address(es)
Main address: http://www.southend.gov.uk/
Address of the buyer profile: http://www.southend.gov.uk/
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Holiday Activity and Food (HAF) Programme
Reference number: DN610396
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Please note this is an award notice for Round 5.
Southend-on-Sea City Council is seeking to commence an Approved Provider List (APL) for
the provision of Holiday Activity and Food Programme Services in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for
Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the Summer, and
- a week in Easter and
- a week at Christmas
- Inclusive and accessible provision - Provision offered to all FSM children of statutory school
age in the LA
The minimum standards for the delivery of high-quality provision include healthy food
(meeting the school food standards) enriching activities, physical activities, nutritional
Page 4 to 7
education, and robust policies and procedures. Government wants children attending clubs
to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of holiday club provision
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
2 000 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH31
II.2.4) Description of the procurement
Please note this is an award notice for Round 5.
Southend-on-Sea City Council is seeking to commence an Approved Provider List (APL) for
the provision of Holiday Activity and Food Programme Services in Southend-on-Sea.
The Healthy Activities and Food programme (HAF) has been funded by the Department for
Education to deliver activities and food to vulnerable children during school holiday periods.
The provision must be used to provide access to holiday activity programmes as follows:
- At least 4 hours for 4 days a week for 4 weeks the Summer, and
- a week in Easter and
- a week at Christmas
- Inclusive and accessible provision - Provision offered to all FSM children of statutory school
age in the LA
The minimum standards for the delivery of high-quality provision include healthy food
(meeting the school food standards) enriching activities, physical activities, nutritional
Page 4 to 7
education, and robust policies and procedures. Government wants children attending clubs
to:
• Eat more healthily
• Be more active
• Take part in engaging and enriching activities
• Be safe and not isolated
• Have greater knowledge of health and nutrition
• Be more engaged with school and other services
• Have greater knowledge and awareness of holiday club provision
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 100
Cost criterion: Commercial
/ Weighting: 0
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2022/S 000-011792
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2023
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
ComputerXplorers Essex South
93 Pond Chase
Hockley
SS5 4FS
UK
NUTS: UKH31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
2 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
24/10/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
The Future of Sport CIC
34 Dovervelt Road
Canvey Island
SS8 8DY
UK
NUTS: UKH31
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
2 000 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
London
UK
VI.5) Date of dispatch of this notice
04/01/2024