Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Midlothian Council
Midlothian House, Buccleuch Street
Dalkeith
EH22 1Dn
UK
Contact person: Barbara Foxwell
Telephone: +44 1312707500
E-mail: procurement@midlothian.gov.uk
NUTS: UKM73
Internet address(es)
Main address: http://www.midlothian.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00336
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Other: Housing & Homeless Support Services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Housing & Homeless Support Services for Midlothian 2024-29
Reference number: MID/23/78
II.1.2) Main CPV code
85000000
II.1.3) Type of contract
Services
II.1.4) Short description
Midlothian Council welcomes expressions of interest and questions from suitably experienced organisations interested in providing Housing Tenancy Support, Housing Management Services, and Housing First Services.
This is with a view to service redesign and shaping our Housing and Homeless Support services over the next 5 years for 2024-2029 to ensure best value for money services that meet the requirement of our service users.
The intention is to publish a tender opportunity on Public Contracts Scotland (PCS) on 04 January 2024, as three separate contract lot opportunities.
The indicative/estimated yearly budget for all 3 Lot services combined is approximately 2.5M GBP, and a lifetime contracts value of 12.5M GBP over the potential 5 year period. This is only an indicative budget at this stage, and is subject to review and confirmation, so this value may be different in the later published ITT.
Please see the attached PDF documents for further detail.
II.1.5) Estimated total value
Value excluding VAT:
12 500 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
It is unlikely and not anticipated lots will later be combined, however the Council reserves the right to do this in exceptional circumstances.
II.2) Description
Lot No: 1
II.2.1) Title
Temporary Homeless Accommodation Management & Support
II.2.2) Additional CPV code(s)
70333000
85000000
85311000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
Lot 1 – Temporary Homeless Accommodation Management & Support
* Providing on-site day to day management of each of the Councils supported accommodation units 24 hours a day, 365 days a year.
* Providing person focused support centred around trauma, being informed, empowerment, partnership, collaboration, and cultural sensitivity. This person centred support will be provided to residents in supported accommodation. Ensuring immediate support needs are identified and met. Ensuring people have the skills required to live independently.
* Working in partnership with other services to ensure wider/non-housing support is accessible to those in need.
* Ensure accommodation meets the requirements of the Temporary Accommodation Standards Framework.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Lot No: 2
II.2.1) Title
Tenancy Support Services
II.2.2) Additional CPV code(s)
70333000
85000000
85311000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
Lot 2 – Tenancy Support Services
* To provide a comprehensive and effective Tenancy Support service to people transitioning from supported accommodation to their own self-contained property.
* Provide support to those referred to the service to prevent homelessness from occurring.
* Provide support to those referred to the service to help set-up and establish a new tenancy.
* Provide support to those referred by the rents team who are at risk of escalating action as a result of rent arrears.
* Provide support to people to access wider/non-housing support that will help enable tenants with managing a tenancy, and support tenants to understand their rights and responsibilities that apply to the tenancy agreements.
* Promote tenancy sustainment to support the wellbeing of Midlothian residents and sustainment of Midlothian communities.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Lot No: 3
II.2.1) Title
Housing First
II.2.2) Additional CPV code(s)
70333000
85000000
85311000
II.2.3) Place of performance
NUTS code:
UKM73
Main site or place of performance:
Midlothian
II.2.4) Description of the procurement
Lot 3 – Housing First
* To provide support to people with a history of long-term/repeated homeless whose experience of homelessness is compounded by additional multiple/complex support needs. To successfully setup and sustain permanent accommodation preventing future instances of homelessness.
* To provide support using a model which adopts a person-centred approach focusing on ‘stickability’ rather than short term interventions.
Populations in need:
HOMELESS CASES/SUPPORTED ACCOMODATION
* In each of the last three years Midlothian Council completed the following number of homeless assessments 2020/21, 2021/22, 2022/23.
*Midlothian Council has eight supported accommodation units with a total capacity of 123 rooms.
* Over the last three years the average number of people resident in supported accommodation is 74 (as a snapshot on the last day of each quarter).
* As of 30th March 2023, there were 626 open homeless cases in Midlothian.
* During 2022/23 291 permanent council tenancies were allocated to homeless households in Midlothian.
Housing First Demand
ARREARS STAGE
* During 2022/23 296 council tenants reached the pre-court checks stage of the arrears process. Many of which may result in a referral to the tenancy support service to ensure compliance with legislation.
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals:
The Contract(s) cover the period 1st April 2024 to 31st March 2027 with option to extend for a further 2 years, as a year-on-year extension. Any extension to the contract(s) will be subject to the quality of the delivery of the current service and in agreement with the successful
tenderer(s). Midlothian Council reserves the right not to take up extensions where service delivery is not met.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per ITT/SPD documentation.
III.1.2) Economic and financial standing
List and brief description of selection criteria:
As per ITT/SPD documentation.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
As per SPD/ITT documentation.
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per ITT.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-036193
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
05/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
05/02/2024
Local time: 12:00
Place:
Online (PCS)
Information about authorised persons and opening procedure:
Midlothian Council qualified procurement staff.
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
VI.3) Additional information
Refer to attached documentation:-
(MID-23-78) Housing Support Services - PIN (Published 08-DEC-2023).pdf
(MID-23-78) Appendix 1 - Background Information (Published 08-DEC-2023).pdf
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=752982.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Please refer to the following ITT schedules:
Schedule 13A - Community Benefits Instructions
Schedule 13B - Community Benefits Submission.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to the following ITT schedules:
Schedule 13A - Community Benefits Instructions
Schedule 13B - Community Benefits Submission.
(SC Ref:752982)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=752982
VI.4) Procedures for review
VI.4.1) Review body
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.4.2) Body responsible for mediation procedures
Edinburgh Sheriff Court
Sheriff Court House, 27 Chambers Street
Edinburgh
EH1 1LB
UK
Telephone: +44 1312252525
VI.5) Date of dispatch of this notice
05/01/2024