Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Oxfordshire County Council
County Hall, New Road
Oxford
OX1 1ND
UK
Contact person: Ms Verity Roberts
Telephone: +44 7393001061
E-mail: verity.roberts@oxfordshire.gov.uk
NUTS: UKJ14
Internet address(es)
Main address: http://www.oxfordshire.gov.uk
Address of the buyer profile: http://www.oxfordshire.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://procontract.due-north.com/Advert/Index?advertId=02bd3f6c-3a73-ee11-8124-005056b64545
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://procontract.due-north.com/Advert/Index?advertId=02bd3f6c-3a73-ee11-8124-005056b64545
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Oxfordshire County Council Highway Maintenance Contract
Reference number: DN696397
II.1.2) Main CPV code
45233139
II.1.3) Type of contract
Works
II.1.4) Short description
Oxfordshire is a thriving county which is home to over 650,000 residents. The county has over 3000 miles of highway, 2600 miles of public rights of way.
Oxfordshire County Council is looking to procure a new highway maintenance contract commencing operational services on 1st April 2025, following a period of mobilisation. The Contract will be for an initial 8-year period with the option to extend for up to a maximum of 14 years.
The services are the maintenance and improvement of the Council’s highway network and include:
Routine maintenance (reactive and planned) of highway assets including carriageways, footways, cycleways, drainage systems, structures, fences and barriers, signs and road markings, street furniture, verges and trees, public rights of way.
Emergency response to incidents on the highway network
Winter maintenance including precautionary treatments and snow clearance
Capital maintenance including surfacing, surface dressing and surface treatments
The construction of highway improvement works up to an estimate construction value of £750,000 per scheme
Design services for the maintenance and improvement works
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
45233100
45233140
45233141
45233142
45233150
45233161
45233162
45233200
45233210
45233220
45233221
45233222
45233223
45233229
II.2.3) Place of performance
NUTS code:
UKJ14
II.2.4) Description of the procurement
Oxfordshire is a thriving county which is home to over 650,000 residents. The county has over 3,000 miles of highway, 2,600 miles of public rights of way.
Oxfordshire County Council is procuring a Highway Maintenance contract commencing on 1st April 2025 for an initial 8-year period with the option to extend for up to a maximum of 14 years. Listed below are the services the contract is required to provide.
• Routine maintenance - defects, drainage, highway grass cutting, signs, lines.
• Winter maintenance including gritting.
• Delivery of the capital maintenance/renewal schemes.
• Structures – maintenance and improvement works.
• Small new infrastructure and improvement works (below a value of approx. £750k).
• Arboricultural service and support.
• Countryside and Public Rights Of Way maintenance.
• Traffic & Event Management.
Oxfordshire County Council is seeking a contractor who shares their values and will look over the duration of the contract to support the council in delivering strong social value, tackling the climate emergency, deliver innovation and maximise customer experiences.
For further detailed information regarding the procurement please refer to Appendix 1 – Client Scope
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 51.6
Quality criterion: Social Value
/ Weighting: 14
Price
/ Weighting:
34.4
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 96
This contract is subject to renewal: No
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 3
Objective criteria for choosing the limited number of candidates:
The Council will select the highest-scoring three (3) compliant Economic Operators to be invited to proceed to the initial tender stage of the procurement but in the event that either the fourth or the fourth and the fifth ranked Suppliers score within 5 (five) percentage points of the third placed bidder then all four or five Suppliers (as applicable) will be taken through to the next stage.
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Competitive procedure with negotiation
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue
Recourse to staged procedure to gradually reduce the number of solutions to be discussed or tenders to be negotiated
IV.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-016311
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
19/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.3) Additional information
For all documents, please visit the South East Business Portal opportunities page which can be found here: Opportunities (due-north.com)
Please register (Free Of Charge) and express interest to be given access to the documents.
VI.4) Procedures for review
VI.4.1) Review body
High Court of England and Wales
High Court of Justice
London
WC2A 2LL
UK
VI.5) Date of dispatch of this notice
08/01/2024