Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
RED BOX CONSULTANCY SERVICES LIMITED
03807923
Harrogate
HG28PL
UK
Telephone: +44 1423810985
E-mail: admin@redboxcs.com
NUTS: UKE22
Internet address(es)
Main address: http://www.redboxcs.com/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tender for Cleaning Services at St Joseph's and St Anthony's Catholic Primary Schools and St Thomas More Catholic Comprehensive School and St Thomas More Primary School
Reference number: 2023/S 000-028183
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The key aims of the tender are to:
Provide a high standard of cleaning
Deliver the cleaning services with consistency - good quality assurance systems in place
Good communication at local and operations manager level with the School - two-way
communication
Daily interaction with the School representative at each site
Develop an effective method of handing over any special needs and comments on a daily
basis
Cleaners to work the hours that best suit the needs of the School and maximise the work
completed
Training and development of the teams at the School
The Service comprises: The cleaning service to all buildings as described within the attached schedule of areas.
Additional cleaning services to cover the use of the buildings outside normal operating hours.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
154 321.00
GBP/ Highest offer:
197 414.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKI
II.2.4) Description of the procurement
All of the tenders will be subject to a detailed evaluation process which will be based on an
appropriate balance between sound commercial principles, technical expertise and a firm
commitment to meeting all of the School's requirements.
The Evaluation Matrix below details the requirements of this tender including weighting. The
School shall be under no obligation to accept the lowest of any tender prices submitted
hereunder.
ELEMENT
Commercial
Cleaning Financial response
Financial Narrative
Quality
Company Information
Vision for the Performance of Works - Cleaning
Holiday Cleaning
Health, Safety and Environmental Management
Quality Assurance
TUPE
Labour transition
Continuity of Service
Monitoring of Hours
Human Resources Policy
Management Support
Documentation
Mobilisation
Innovation and AI
References
Contract Start Date - 1st January 2024
Specification for usual School areas e.g., classroom and offices are included in the
document. We have therefore detailed additional areas or specific details for sites below
which fall out of these particulars or have specific requirements or timings.
II.2.5) Award criteria
Cost criterion: Price
/ Weighting: 50
Cost criterion: Quality
/ Weighting: 50
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-028555
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/11/2023
V.2.2) Information about tenders
Number of tenders received: 12
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birkin Group Limited
01057375
Grays
RM20 4DR
UK
NUTS: UKJ
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
154 000.00
GBP
/ Highest offer:
197 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.4) Procedures for review
VI.4.1) Review body
Red Box Consultancy Services
Harrogate
UK
VI.5) Date of dispatch of this notice
08/01/2024