Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Dunbartonshire Council
Civic & Corporate Headquarters, Southbank Marina,12 Strathkelvin Place
Kirkintilloch
G66 1TJ
UK
Contact person: Nicola Young
E-mail: Nicola.Young@eastdunbarton.gov.uk
NUTS: UKM81
Internet address(es)
Main address: http://www.eastdunbarton.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00225
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
EDC/2023/3867 Air Quality Monitors LSO Duties, Servicing, Repairs & Server Fees RE-ISSUE
II.1.2) Main CPV code
90731100
II.1.3) Type of contract
Services
II.1.4) Short description
The Environmental Health team within East Dunbartonshire Council operate four (4) automatic air quality monitoring stations in Bishopbriggs, Bearsden, Milngavie and Kirkintilloch and require a service provider to deliver the Local Site Operator (LSO) Duties, 6 monthly Servicing, Ad Hoc Repairs & Annual Server Hire for this
equipment.
II.1.5) Estimated total value
Value excluding VAT:
95 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
90731100
II.2.3) Place of performance
NUTS code:
UKM81
II.2.4) Description of the procurement
The Environmental Health team within East Dunbartonshire Council operate four (4) automatic air quality monitoring stations in Bishopbriggs, Bearsden, Milngavie and Kirkintilloch and require a service provider to deliver the Local Site Operator (LSO) Duties, 6 monthly Servicing, ad hoc repairs & Server provision for this equipment.
The term of the agreement is 24 months with the option of a further 2x12-month extension at the sole discretion of East Dunbartonshire Council.
The services detailed in the scope are dependent on annual funding from the Scottish Government, where funding is not granted EDC will not require the services detailed within the scope to be performed.
A full breakdown of the services required can be found in Section 2. Statement of Requirements within the EDC/2023/3867 Air Quality Monitors Invitation To Tender (ITT) Document.
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40
Price
/ Weighting:
60
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/06/2024
End:
31/05/2028
This contract is subject to renewal: Yes
Description of renewals:
Following the initial 24 month term East Dunbartonshire Council at their sole discretion can award a further two (2) twelve (12) month extensions.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
East Dunbartonshire Councils Terms and Conditions for Goods and Services will apply and are available to download from the documents section of this notice.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
07/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
07/02/2024
Local time: 12:30
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
It is likely that this requirement will be re-tendered in Q3/Q4 2027.
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=754423.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Tenderers are expected to provide a contribution towards community benefits, which will be considered as part of your tender submission.
Please detail the actions that you will take to deliver community benefits within the quality questionnaire.
Factors to consider as opportunities for community benefits include:
-Generating employment and training opportunities for priority groups
-Vocational training
-Up-skilling existing workforce
-Equality and diversity initiatives
-Sub-contracting opportunities available to SME’s, the third sector and supported businesses and/or in the local area
-Supply-chain developmental activity
-Building capacity in community organisations
-Education support initiatives
-Working with schools, colleges, universities to offer work experience or educational/professional advice
-Community engagement events or providing value to the local community
-Minimising negative environmental impacts, for example impacts associated with vehicle movements and/or associated emissions ad
impacts on protected species, areas, buildings or sites
(SC Ref:754423)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=754423
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sherriff Court
Glasgow
UK
VI.5) Date of dispatch of this notice
08/01/2024