Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
University of the Highlands and Islands
UHI House, Old Perth Road
Inverness
IV2 3JH
UK
Telephone: +44 1463255000
E-mail: ayoung@apuc-scot.ac.uk
NUTS: UKM6
Internet address(es)
Main address: http://www.uhi.ac.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00101
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of an Integrated Student Admissions Solution
Reference number: CS-UHI-26081
II.1.2) Main CPV code
72212445
II.1.3) Type of contract
Services
II.1.4) Short description
The University of the Highlands and Islands have a requirement for the Provision of an Integrated Student Admissions Solution for all Academic Partners of the University of the Highlands and Islands.
It should be noted that this requirement is being procured by the University of the Highlands and Islands, on behalf of all UHI Academic Partners.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
348 420.00
GBP
II.2) Description
II.2.2) Additional CPV code(s)
72000000
72212445
72212517
73220000
II.2.3) Place of performance
NUTS code:
UKM6
II.2.4) Description of the procurement
The University of the Highlands and Islands, on behalf of the UHI Academic Partnership, have a requirement for a Contractor to enhance the Tribal SITS: Vision system, which has been implemented at the University. It is proposed that this development is split into two Phases. Phase One involves:
- development of online application form template
- development of applicant portal template
- development of online application form for direct applications with dual-language capabilities
- development of applicant portal: core functionality and integration with admissions staff processes
- clearing on the internet
- review and enhancement of integration between SITS and Microsoft Dynamics (Stutalk)
- planning for future admissions office improvements
Phase Two involves:
- Improved automation within admissions staff
processes and functionality
- Improved admissions data maintenance tools
- Shopping Cart for CPD Courses selection and
payment
- Applicant Portal Enhanced Features and
Additional Processes
- Early Life Support and fine tuning
- Annual Cycle Rollover
This contract was the subject to a VEAT notice dispatched on 11 December 2023 informing interested parties of the intention to enter into contract.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
Yes
Description of options:
The scope of work in Phase One and Phase Two (if extension applied), may be subject to change (within stated budget for each Phase).
It is proposed that the cost of Phase One shall be roughly 170,000 GBP (excluding VAT), whilst for Phase Two, it is proposed that the cost shall be roughly 180,000 GBP (excluding VAT).
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Award of a contract without prior publication of a call for competition
Justification for selected award procedure:
The works, supplies or services can be provided only by a particular economic operator for the following reason: absence of competition for technical reasons
Explanation
The University previously undertook a tender exercise for the Provision of an Integrated Student Admissions System, in July 2023. However, this tender exercise was cancelled (one submission exceeded the budget, whilst another submission, within budget, was deemed to be unsuitable). Thereafter, the University explored the use of a Framework Agreement to purchase a module which could be added to the University’s Student Records System. After a demonstration and discussion, the quoted cost exceeded the budget of the University.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-036428
Section V: Award of contract
Contract No: CS-UHI-26081
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
22/12/2023
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Stu3 Ltd
93 Elers Road
London
W13 9QE
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 348 420.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
With regard to Phase One, the contract shall commence on 08 January 2024 and expire on 30 September 2024.
The Authority reserves the right to extend the contract, in respect of Phase Two and/or early-life support. The extension shall commence on 01 October 2024 and expire on 30 September 2026.
Please note this is an identical notice to '2024/S 000-000189' which was published on 04 January 2024.
(SC Ref:754682)
VI.4) Procedures for review
VI.4.1) Review body
Inverness Sheriff and Justice of the Peace Court
Inverness
IV1 1AH
UK
VI.5) Date of dispatch of this notice
09/01/2024