Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Borough Council of Kings Lynn and West Norfolk
E07000146
Kings Court, Chapel Street
King's Lynn
PE30 1EX
UK
Telephone: +44 1553616200
E-mail: procurementtenders@west-norfolk.gov.uk
NUTS: UKH16
Internet address(es)
Main address: www.west-norfolk.gov.uk
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Services-incidental-to-logging./C524EJ9725
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Tree Surgery Services
Reference number: BCKLWN297
II.1.2) Main CPV code
77211000
II.1.3) Type of contract
Services
II.1.4) Short description
The Borough Council of Kings Lynn and West Norfolk intends to form a Framework Agreement covering 3 separate lots for Arboricultural and Landscape Services.
II.1.5) Estimated total value
Value excluding VAT:
490 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 3
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
1,2,3
II.2) Description
Lot No: 1
II.2.1) Title
Arboricultural Services
II.2.2) Additional CPV code(s)
77211400
77211300
77211500
71421000
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement
This service involves aspects of Arboricultural work including work to trees that require climbing in order to carry out maintenance work. The majority of programmed and reactive tree pruning and felling work on the highway will be awarded through this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method Statement 1
/ Weighting: 20
Quality criterion: Method Statement 2
/ Weighting: 10
Quality criterion: Method Statement 3
/ Weighting: 5
Quality criterion: Method Statement 4
/ Weighting: 5
Cost criterion: Hourly and Daily Rate
/ Weighting: 40
Cost criterion: Schedule of Rates
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
250 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Landscape Services
II.2.2) Additional CPV code(s)
77211400
77211300
77211500
71421000
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement
This service involves traditional grounds maintenance activities, such as shrub and hedge pruning and also includes various tree related works, such as planting, watering, stump removal and low branch removal that can be undertaken from ground level without the need to climb trees.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method Statement 1
/ Weighting: 20
Quality criterion: Method Statement 2
/ Weighting: 7.5
Quality criterion: Method Statement 3
/ Weighting: 7.5
Quality criterion: Method Statement 4
/ Weighting: 5
Cost criterion: Hourly and Daily Rate
/ Weighting: 40
Cost criterion: Schedule of Rates
/ Weighting: 20
II.2.6) Estimated value
Value excluding VAT:
200 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Arboricultural Emergency Service
II.2.2) Additional CPV code(s)
77211300
77211400
77211500
71421000
II.2.3) Place of performance
NUTS code:
UKH16
Main site or place of performance:
North and West Norfolk
II.2.4) Description of the procurement
Emergency call out service 24 hours a day, 7 days a week to attend tree related emergencies. This can include fallen trees and branches that may cause obstruction or other interference that may be due to adverse weather conditions.
II.2.5) Award criteria
Criteria below:
Quality criterion: Method Statement 1a
/ Weighting: 10
Quality criterion: Method Statement 1b
/ Weighting: 10
Quality criterion: Method Statement 2
/ Weighting: 10
Quality criterion: Method Statement 3
/ Weighting: 5
Quality criterion: Method Statement 4
/ Weighting: 5
Cost criterion: Hourly and Daily Rate
/ Weighting: 60
II.2.6) Estimated value
Value excluding VAT:
40 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
01/04/2024
End:
31/03/2026
This contract is subject to renewal: Yes
Description of renewals:
The initial contract term is due to expire on 31/03/2026, subject to a option of a 12 month extension, the contract is due to renew on the aforementioned date.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until:
30/04/2024
IV.2.7) Conditions for opening of tenders
Date:
13/02/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
2026
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Services-incidental-to-logging./C524EJ9725" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-King%27s-Lynn:-Services-incidental-to-logging./C524EJ9725</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/C524EJ9725" target="_blank">https://www.delta-esourcing.com/respond/C524EJ9725</a>
GO Reference: GO-202419-PRO-24924546
VI.4) Procedures for review
VI.4.1) Review body
Monitoring Officer
Borough Council of Kings Lynn and West Norfolk, Kings Court, Chapel Street
Kings Lynn
PE30 1EX
UK
Telephone: +44 1553616200
VI.5) Date of dispatch of this notice
09/01/2024