Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Office of the Surrey Police and Crime Commissioner
N/A
PO Box 412, Guildford, Surrey
Guildford
GU3 1YJ
UK
Contact person: Paige Ward
E-mail: Paige.Ward@sussex.police.uk
NUTS: UKJ2
Internet address(es)
Main address: https://www.surrey-pcc.gov.uk/
I.1) Name and addresses
Office of the Sussex Police and Crime Commissioner
N/A
Lewes
UK
E-mail: Paige.Ward@sussex.police.uk
NUTS: UK
Internet address(es)
Main address: https://www.sussex-pcc.gov.uk/
I.2) Joint procurement
The contract involves joint procurement
In the case of joint procurement involving different countries – applicable national procurement law:
This is a joint contract under the PCC for Surrey and the PCC for Sussex.
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Public order and safety
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Joint Legal Services
Reference number: JPS1405
II.1.2) Main CPV code
79100000
II.1.3) Type of contract
Services
II.1.4) Short description
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
The commencement date for this contract will be 01/04/24.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Lowest offer:
1.00
GBP/ Highest offer:
28 963 993.71
GBP
II.2) Description
II.2.2) Additional CPV code(s)
79110000
79111000
79112000
79140000
II.2.3) Place of performance
NUTS code:
UKJ2
Main site or place of performance:
Guildford
II.2.4) Description of the procurement
The Police and Crime Commissioner for Surrey (“the PCC for Surrey”) has appointed a suitable Successful Tenderer for the Provision of Legal Services via the Light Touch Regime under the Public Contracts Regulations 2015. The PCC for Surrey is acting as lead force for a Contract Agreement for Surrey Police, Sussex Police, the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex (“the Participating Organisations” and “Participating Organisation” shall mean any one of them as applicable).
The Contract Term shall be for 5 years with the option to extend the Contract by 2 additional 12 month increments, making the maximum possible Contract Term 7 years. The option to extend the Contract shall be at the sole discretion of the PCC for Surrey.
II.2.5) Award criteria
Quality criterion: Compliance with statement of requirement
/ Weighting: 55%
Quality criterion: Response to information in technical questionnaire
/ Weighting: 15%
Price
/ Weighting:
30%
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027746
Section V: Award of contract
Contract No: 1
Title: Joint Legal Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/01/2024
V.2.2) Information about tenders
Number of tenders received: 1
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 1
Number of tenders received by electronic means: 1
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
WEIGHTMANS LLP
OC326117
Liverpool
UK
NUTS: UK
The contractor is an SME:
No
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
Lowest offer:
1.00
GBP
/ Highest offer:
28 963 993.71
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
This is a contract for the Police and Crime Commissioner for Surrey and the Police and Crime Commissioner for Sussex. The total value of the contract has been estimated using historic spend and rates provided by Weightmans LLP as part of their tender as well an additional contingency on top with expected increase in service use.
The value can be broken down as follows:
The Police and Crime Commissioner for Surrey: £14,594,522.78
The Police and Crime Commissioner for Sussex: £14,369,440.93
These values are for the maximum term of contract: 5 year initial period with an additional 2 x 12 month extensions.
VI.4) Procedures for review
VI.4.1) Review body
Police and Crime Commissioner for Surrey
Guildford
UK
VI.5) Date of dispatch of this notice
10/01/2024