Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Telephone: +44 1563576000
E-mail: zoe.wilson@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Greener Services Outdoor Framework
Reference number: PS/23/117
II.1.2) Main CPV code
77314000
II.1.3) Type of contract
Services
II.1.4) Short description
Provision of garden care service within East Ayrshire. Also including arbo/tree works and any other ad-hoc services relating to grounds maintenance.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
4 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Garden Care/Voids/Housing Options
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This framework will incorporate three previous contracts into one framework and will be split into lots as follows:
Lot 1 – Garden Care/ Voids/Housing Options (2 providers)
Lot 2 – Arboricultural Services (9 providers – 3 per sub lot)
2A – General
2B – Power Lines
2C – Railway
Lot 3 – Ad-Hoc Works (3 providers)
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Arboricultural Services
II.2.2) Additional CPV code(s)
77211500
77211300
77211400
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This lot will provide arbo services split into three sub lots: general, power lines and railway.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Ad-Hoc Works
II.2.2) Additional CPV code(s)
77314000
II.2.3) Place of performance
NUTS code:
UKM93
II.2.4) Description of the procurement
East Ayrshire Council has a requirement to provide Garden Care, Arboricultural Services and ad-hoc works across the Council area. This lot will cover any ad-hoc works required by the Greener Communities team which are not covered under the first two lots.
II.2.5) Award criteria
Quality criterion: Quality
/ Weighting: 30
Price
/ Weighting:
70
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-029268
Section V: Award of contract
Lot No: 1
Title: Garden Care/Voids/Housing Options
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2023
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 2
Number of tenders received by electronic means: 2
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Title: Arboricultural Services
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2023
V.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 5
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LJX Ltd
Mid Glen Farm, West Glen Road
Langbank
PA6 7NN
UK
NUTS: UKM8
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Ayrshire Tree Surgeons Ltd
North Hourat Farm, Largs rd
Kilbirnie
KA25 7LJ
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 500 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 3
Title: Ad-Hoc Works
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
18/12/2023
V.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 3
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
Tivoli Group Ltd
Office S15 Genesis Centre, Innovation Way
Stoke-On-Trent
ST6 4BF
UK
NUTS: UK
The contractor is an SME:
No
V.2.3) Name and address of the contractor
John O'Conner Grounds Maintenance Ltd
2 Great North Road
Welwyn
AL6 0PL
UK
NUTS: UKM
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
LJX Ltd
Mid Glen Farm, West Glen Road
Langbank
PA6 7NN
UK
NUTS: UKM8
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 4 500 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(SC Ref:754938)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
UK
VI.5) Date of dispatch of this notice
11/01/2024