Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
The Jo Richardson Community School
Castle Green, Gale Street, Dagenham
Essex
RM9 4UN
UK
Telephone: +44 1276673880
E-mail: tenders@litmuspartnership.co.uk
NUTS: UKH3
Internet address(es)
Main address: https://jorichardson.org.uk/
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Environment
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
The Jo Richardson Community School ~ Cleaning Tender
II.1.2) Main CPV code
90919300
II.1.3) Type of contract
Services
II.1.4) Short description
The successful Supplier will be required to provide cleaning services for Jo Richardson Community School. Jo Richardson Community School, in Dagenham, is a co-ed secondary school serving years 7 – 11 plus 6th form. We have a diverse range of 1750 students and 120 staff, who benefit from a modern building, providing excellent learning facilities for students. The school is now at full capacity, having moved to a 10 form entry in recent years. The design of the school is spacious and open and being a community school, our facilities are hired out regularly in the evenings and at weekends, for local clubs, parties and functions such as weddings.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 637 648.60
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKH3
Main site or place of performance:
Essex
II.2.4) Description of the procurement
The successful Supplier will be required to provide cleaning services for Jo Richardson Community School. Jo Richardson Community School, in Dagenham, is a co-ed secondary school serving years 7 – 11 plus 6th form. We have a diverse range of 1750 students and 120 staff, who benefit from a modern building, providing excellent learning facilities for students. The school is now at full capacity, having moved to a 10 form entry in recent years. The design of the school is spacious and open and being a community school, our facilities are hired out regularly in the evenings and at weekends, for local clubs, parties and functions such as weddings. The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for the school. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at schools The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is from 1st January 2024 until 31st December 2026 with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Contract value: The annual contract value is circa £338,800 The value of the new contract is circa £1,694,000 (Current annual contract cost, multiplied by the maximum 5 year term of the contract) Other notes: •Please be advised that this contract will be let on a 3 + 2 years basis. •Please be advised that there are current cleaning staff in the LGPS •Please be advised that the cleaning service is currently contracted to Town and Country Cleaners •Please be advised that the School has a minimum requirement for a contractor’s employers liability/ public liability and professional indemnity insurance of £10m •The minimum annual turnover that your company must have achieved to be considered for this opportunity is £1m Please see SQ Document for more information.
II.2.5) Award criteria
Price
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Please note this is a Contract Award Notice. This contract has now been awarded.
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-011482
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
04/10/2023
V.2.2) Information about tenders
Number of tenders received: 6
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Birkin Cleaning Services Limited
01057375
11 Magnet Road, West Thurrock, Grays
RM20 4DR
RM20 4DR
UK
NUTS: UKH3
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 1 637 648.60
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.
To view this notice, please click here:
<a href="https://litmustms.co.uk/delta/viewNotice.html?noticeId=834742649" target="_blank">https://litmustms.co.uk/delta/viewNotice.html?noticeId=834742649</a>
GO Reference: GO-2024111-PRO-24936859
VI.4) Procedures for review
VI.4.1) Review body
The Jo Richardson Community School
Dagenham
Essex
UK
VI.5) Date of dispatch of this notice
11/01/2024