Social and other specific services – public contracts
Contract notice
Section I: Contracting
authority
I.1) Name and addresses
East Ayrshire Council
Corporate Procurement Team, London Road HQ
Kilmarnock
KA3 7BU
UK
Contact person: Heather Murray
Telephone: +44 1563576000
E-mail: heather.murray@east-ayrshire.gov.uk
NUTS: UKM93
Internet address(es)
Main address: http://www.east-ayrshire.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Care at Home & Housing Support Service Flexible Framework Agreement
Reference number: PS/23/129
II.1.2) Main CPV code
85310000
II.1.3) Type of contract
Services
II.1.4) Short description
East Ayrshire Council, on behalf of its service delivery organisation known as the East Ayrshire Health and Social Care Partnership requires to establish a Framework Agreement to provide Care at Home and Housing Support services across East Ayrshire for the purpose of ‘Option 3’ within The Social Care (Self-directed Support) (Scotland) Act 2013, ie the Individual chooses for the Council to select the appropriate support and arrange it for the Individual.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 - Geographical Areas with Block Hours
II.2.2) Additional CPV code(s)
85310000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Care at home and housing support encompasses personal and community support including practical and personal care and support which enables individuals to do things for themselves, rather than doing things to or doing things for individuals.
Lot 1 of the Framework will be split into 8 block areas with 2 guaranteed block contracts in each within East Ayrshire and Service Providers will be able to apply for one or more areas, but will not be eligible for 2 block contracts within a single area (refer to the Framework Description/Specification for details).
The Framework will be flexible to allow new entrants to join Lot 1 on an as required basis (refer to Operation of Framework section within the ITT documents).
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Option to extend for a further 3 x one-year
Lot No: 2
II.2.1) Title
Lot 2 - Ad Hoc Call Off Services
II.2.2) Additional CPV code(s)
85310000
II.2.3) Place of performance
NUTS code:
UKM93
Main site or place of performance:
East Ayrshire
II.2.4) Description of the procurement
Care at home and housing support encompasses personal and community support including practical and personal care and support which enables individuals to do things for themselves, rather than doing things to or doing things for individuals.
Lot 2 of the Framework will be for ad hoc call off services as and when required which will be smaller total volume care packages which are out with the block contracts of Lot 1. However Service Providers within Lot 2 will have the opportunity to apply for a geographical block area in Lot 1 should a new Service Provider be required for a specific block area; in these circumstances a mini tender would be carried between all the existing Service Providers within Lot 2. It should be noted that the Council does not guarantee any level of service within Lot 2 or that there will be an opportunity to be included in Lot 1.
The Framework will be flexible to allow new entrants to join Lot 2 annually.
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 60
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Option to extend for a further 3 x one-year
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.4) Objective rules and criteria for participation
Refer to ITT documents
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
Refer to ITT documents
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
Justification for any framework agreement duration exceeding 4 years: The service is a “social and other specific” service under the Public Contracts (Scotland) Regulations 2015 and therefore not subject to the full requirements of the regulations. A flexible framework will be for a period of 5 years with extension options open for new applicants to join.
IV.1.10) Identification of the national rules applicable to the procedure:
Information about national procedures is available at: (URL)
https://www.gov.scot/Topics/Government/Procurement/policy/ProcurementReform/implementEUDirProcRef
IV.1.11) Main features of the award procedure:
Refer to evaluation methodology within ITT documents
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
13/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
Section VI: Complementary information
VI.2) Information about electronic workflows
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
It should be noted that the deadline for expressions of interest is 12 noon on 10 February and the deadline for actual submission of tender is 12 noon on 13 February 2024.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25866. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
Due to the nature of the service, sub-contract clause not appropriate
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Refer to ITT documents
(SC Ref:754365)
VI.4) Procedures for review
VI.4.1) Review body
Kilmarnock Sheriff Court
Sheriff Court House
Kilmarnock
KA1 1ED
UK
Telephone: +44 1563550024
VI.5) Date of dispatch of this notice
12/01/2024