Contract notice
Section I: Contracting
authority
I.1) Name and addresses
South Ayrshire Council
County Buildings, Wellington Square
Ayr
KA7 1DR
UK
Telephone: +44 3001230900
E-mail: procurement@south-ayrshire.gov.uk
NUTS: UKM94
Internet address(es)
Main address: http://www.south-ayrshire.gov.uk/procurement/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00405
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
CE-171-23 - Provision of a Taxi Service Framework Agreement
II.1.2) Main CPV code
60120000
II.1.3) Type of contract
Services
II.1.4) Short description
The primary objective is to successfully implement a fourth generation Framework Agreement with multiple Taxi Providers to provide transport services for school children with additional support needs, for children and young adults with complex disabled needs, general taxi services for employees and elected members of South Ayrshire Council when required to perform their official duties and the distribution of food to school establishments under five individual Lots.
The new Framework shall begin in April 2024 (to ensure new contracts are in place before the start of the school term which will have to be conducted via Mini-Competition).
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Transportation of Children and Young People between Educational Establishments for Additional Support Need and Consortium Travel Arrangements
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
The primary objective is to successfully implement a fourth generation Framework Agreement with multiple Taxi Providers to provide transport services for school children with additional support needs, for children and young adults with complex disabled needs, general taxi services for employees and elected members of South Ayrshire Council when required to perform their official duties and the distribution of food to school establishments under five individual Lots.
The new Framework shall begin in April 2024 (to ensure new contracts are in place before the start of the school term which will have to be conducted via Mini-Competition).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
(+1)(+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 2
II.2.1) Title
Transportation of Babies, Children and Young Adults with Support and Complex Needs and Disabilities.
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
The primary objective is to successfully implement a fourth generation Framework Agreement with multiple Taxi Providers to provide transport services for school children with additional support needs, for children and young adults with complex disabled needs, general taxi services for employees and elected members of South Ayrshire Council when required to perform their official duties and the distribution of food to school establishments under five individual Lots.
The new Framework shall begin in April 2024 (to ensure new contracts are in place before the start of the school term which will have to be conducted via Mini-Competition).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
(+1)(+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 3
II.2.1) Title
Provision of a General Taxi Service
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
The primary objective is to successfully implement a fourth generation Framework Agreement with multiple Taxi Providers to provide transport services for school children with additional support needs, for children and young adults with complex disabled needs, general taxi services for employees and elected members of South Ayrshire Council when required to perform their official duties and the distribution of food to school establishments under five individual Lots.
The new Framework shall begin in April 2024 (to ensure new contracts are in place before the start of the school term which will have to be conducted via Mini-Competition).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
(+1)(+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Lot No: 4
II.2.1) Title
Provision of a Taxi Service for Food Distribution
II.2.2) Additional CPV code(s)
60120000
II.2.3) Place of performance
NUTS code:
UKM94
II.2.4) Description of the procurement
The primary objective is to successfully implement a fourth generation Framework Agreement with multiple Taxi Providers to provide transport services for school children with additional support needs, for children and young adults with complex disabled needs, general taxi services for employees and elected members of South Ayrshire Council when required to perform their official duties and the distribution of food to school establishments under five individual Lots.
The new Framework shall begin in April 2024 (to ensure new contracts are in place before the start of the school term which will have to be conducted via Mini-Competition).
II.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
(+1)(+1)
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to Procurement documents
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Participation is reserved to a particular profession: Yes
Reference to the relevant law, regulation or administrative provision:
It is a requirement of this procurement that Tenderers hold, or can commit to obtain, prior to the commencement of any subsequently concluded Framework Agreement, the conditions indicated below:
-Be a member of the Protection of Vulnerable Groups (PVG) Scheme for each driver and escort (if applicable) –they must also have been deemed suitable by South Ayrshire Council.
- An appropriate licence for the vehicle they will be driving where required by law, being either a private hire car driver licence or a taxi driver licence in terms of the Civic Government (Scotland) Act 1982
Evidence for this requirement will be requested at the “Request For Documentation” Stage.
III.2.2) Contract performance conditions
Please refer to Procurement documents
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
16/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
16/02/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
Yes
Estimated timing for further notices to be published:
January 2028
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please refer to Procurement documents
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 25876. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Please refer to Procurement documents
(SC Ref:755166)
VI.4) Procedures for review
VI.4.1) Review body
Ayr Sheriff Courts
Ayr
UK
VI.5) Date of dispatch of this notice
12/01/2024