Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Enterprise
Atrium Court, 50 Waterloo Street
Glasgow
G2 6HQ
UK
Contact person: Alison McManus
Telephone: +44 1414685025
E-mail: alison.mcmanus@scotent.co.uk
NUTS: UKM82
Internet address(es)
Main address: http://www.scottish-enterprise.com/
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00398
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
www.publiccontractsscotland.gov.uk
I.4) Type of the contracting authority
Regional or local agency/office
I.5) Main activity
Economic and financial affairs
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Company Research Databases
Reference number: P24-0098
II.1.2) Main CPV code
72320000
II.1.3) Type of contract
Services
II.1.4) Short description
Scottish Enterprise has a requirement to tender for a suite of company research databases. The tender consists of 3 individual lots. Bidders may bid for more than one lot.
The databases must be an ‘off-the-shelf’ solution, hosted remotely and accessible to end users (Scottish Enterprise staff) via a website. The databases will form
part of a portfolio of research databases which will be used by Scottish Enterprise staff to develop and deliver services and to support Scottish businesses.
The contracts for the provision of these databases are for a period of one year and will commence from 12 April 2024. Scottish Enterprise may take up the option to extend the contracts for a further one year period.
II.1.5) Estimated total value
Value excluding VAT:
418 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
UK Company Analysis Database
II.2.2) Additional CPV code(s)
73110000
72320000
73200000
79300000
72222300
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Scottish Enterprise requires a UK company analysis database that can be used to access company reports, company accounts, annual returns and other filed documents. We require unlimited distribution rights for our internal staff and reasonable distribution rights that allow company reports and filed documents to be shared with external customers.
The database must be able to output up-to-date information on all UK limited companies and, if possible, information on non-limited companies.
II.2.5) Award criteria
Criteria below:
Quality criterion: Prompt Payment (only relevant where sub-contractors are proposed)
/ Weighting: PASS/FAIL
Quality criterion: Coverage and comprehensiveness of information (including system trial)
/ Weighting: 45
Quality criterion: Accessibility of service and data
/ Weighting: 15
Quality criterion: Methodology of project requirements
/ Weighting: 10
Quality criterion: Support, training and back up from supplier
/ Weighting: 10
Quality criterion: Accessible format
/ Weighting: 5
Quality criterion: Information Security
/ Weighting: 10
Quality criterion: Business Continuity
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
60 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a period of 12 months.
After this time Scottish Enterprise may take up the option to renew the contract for an additional 12 month period with a maximum duration of 24 months. Costs and dates above are inclusive of the renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 2
II.2.1) Title
International Company Analysis Database
II.2.2) Additional CPV code(s)
72320000
73200000
79300000
72222300
73110000
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Scottish Enterprise requires an international company analysis database that can be used to access company reports, company accounts, annual returns and other filed documents. We require unlimited distribution rights for our internal staff and reasonable distribution rights that allow company reports and filed documents to be shared with external customers.
The database must be able to output up-to-date information on international companies.
II.2.5) Award criteria
Criteria below:
Quality criterion: Prompt Payment (only relevant where sub-contractors are proposed)
/ Weighting: Pass/Fail
Quality criterion: Coverage and comprehensiveness of information (including system trial)
/ Weighting: 45
Quality criterion: Accessibility of service and data
/ Weighting: 15
Quality criterion: Methodology of project requirements
/ Weighting: 10
Quality criterion: Support, training and back up from supplier
/ Weighting: 10
Quality criterion: Accessible format
/ Weighting: 5
Quality criterion: Information Security
/ Weighting: 10
Quality criterion: Business Continuity
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
288 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a period of 12 months.
After this time Scottish Enterprise may take up the option to renew the contract for an additional 12 month period with a maximum duration of 24 months. Costs and dates above are inclusive of the renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Lot No: 3
II.2.1) Title
Sanctions Database
II.2.2) Additional CPV code(s)
73110000
72320000
73200000
79300000
72222300
II.2.3) Place of performance
NUTS code:
UK
II.2.4) Description of the procurement
Scottish Enterprise requires a sanctions database that allows us to check and monitor the companies we work with for compliance with current and future sanction policy.
We need to identify if any company is subject to sanctions and/or has links with countries of concern. At present, we need to identify Russian and Belarusian links but need a future-proof system that allows the search to accommodate new countries being added to this list.
II.2.5) Award criteria
Criteria below:
Quality criterion: Prompt Payment (only relevant where sub-contractors are proposed)
/ Weighting: Pass/Fail
Quality criterion: Coverage and comprehensiveness of information (including system trial)
/ Weighting: 45
Quality criterion: Accessibility of service and data
/ Weighting: 15
Quality criterion: Methodology of project requirements
/ Weighting: 10
Quality criterion: Support, training and back up from supplier
/ Weighting: 10
Quality criterion: Accessible format
/ Weighting: 5
Quality criterion: Information Security
/ Weighting: 10
Quality criterion: Business Continuity
/ Weighting: 5
Price
/ Weighting:
40
II.2.6) Estimated value
Value excluding VAT:
70 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 24
This contract is subject to renewal: Yes
Description of renewals:
The initial contract will be for a period of 12 months.
After this time Scottish Enterprise may take up the option to renew the contract for an additional 12 month period with a maximum duration of 24 months. Costs and dates above are inclusive of the renewal period.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland online module.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
The relevant selection criteria will be included in the SPD Scotland online module.
III.2) Conditions related to the contract
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
15/02/2024
Local time: 11:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.7) Conditions for opening of tenders
Date:
15/02/2024
Local time: 11:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
SPD Statement for 2A.17 – Form of Participation (Notably as part of a group, consortium, joint venture or similar).
Any contract will be entered into with the nominated lead organisation and all members of the consortium, who will in these circumstances each be required to execute said contract together with all ancillary documentation, evidencing their joint and several liability in respect of the obligations and liabilities of the contract. It will be for members of the consortium to sort out their respective duties and liabilities amongst each other. For administrative purposes, any associated documentation will be sent to the nominated lead organisation.
SPD Statement for 2C.1 - Where the main bidder relies on the capacities of other entities in order to meet the selection criteria, the bidder must provide a separate SPD response setting out the information required under SPD (Scotland): Part II (sections A and B); Part III exclusion grounds; the relevant part of Section IV selection criteria; and Part V (if applicable) for each of the entities concerned.
SPD Statement for 2D.1.2 – If the bidder proposes to subcontract any part(s) of the service and those sub-contractors are not relied upon, they should arrange for a separate SPD response from each potential subcontractor. The subcontractors must complete the relevant parts of the SPD (Scotland) (Sections A and B of Part II and Part III only) to self-declare whether there are grounds for their exclusion.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=753639.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:753639)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=753639
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court and Justice of the Peace Court
Sheriff Clerk's Office, PO Box 23, 1 Carlton Place
Glasgow
G5 9DA
UK
Telephone: +44 1414298888
Internet address(es)
URL: https://www.scotcourts.gov.uk/the-courts/court-locations/glasgow-sheriff-court-and-justice-of-the-peace-court
VI.4.2) Body responsible for mediation procedures
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
In the first instance, contact the Head of Facilities Management and Procurement at Scottish Enterprise, with any concerns or enquiries. Email: https://www.scottish-enterprise.com/help/contact-us. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015, may bring proceedings that will be started in the High Court.
VI.4.4) Service from which information about the review procedure may be obtained
Scottish Government
5 Atlantic Quay, 150 Broomielaw
Glasgow
G2 8LU
UK
Telephone: +44 1412425466
E-mail: SPOEprocurement@scotland.gsi.gov.uk
Internet address(es)
URL: http://www.gov.scot/Topics/Government/Procurement/Selling/supplier-enquiries
VI.5) Date of dispatch of this notice
15/01/2024