Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Department for Infrastructure
Clarence Court 10-18, Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.1) Name and addresses
Department for Infrastructure
Clarence Court 10-18, Adelaide Street
Belfast
BT2 8GB
UK
E-mail: pb2@infrastructure-ni.gov.uk
NUTS: UK
Internet address(es)
Main address: https://etendersni.gov.uk/epps
Address of the buyer profile: https://etendersni.gov.uk/epps
I.2) Joint procurement
The contract involves joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Ministry or any other national or federal authority, including their regional or local subdivisions
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
DfI Transport and Road Asset Management - Supply and Delivery of Road Surfacing Materials
Reference number: CfT 4839573
II.1.2) Main CPV code
44000000
II.1.3) Type of contract
Supplies
II.1.4) Short description
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.1.6) Information about lots
This contract is divided into lots:
Yes
II.1.7) Total value of the procurement
Value excluding VAT:
5 500 000.00
GBP
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.
II.2.2) Additional CPV code(s)
44100000
44113620
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Although the total value over the lifetime of the contract is estimated to be £5.5 million. This figure is split across the 3 Lots with the estimated spend for Lot 1 as £4 million. Actual spend will be dependent on future demand and budget allocation.
Lot No: 2
II.2.1) Title
Lot 2 – Permanent Cold Lay Surfacing Materials.
II.2.2) Additional CPV code(s)
44100000
44113620
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 2 has been abandoned, no award has been made
Lot No: 3
II.2.1) Title
Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.
II.2.2) Additional CPV code(s)
44100000
44113620
II.2.3) Place of performance
NUTS code:
UKN
II.2.4) Description of the procurement
The department are seeking to secure a framework agreement for the supply and delivery of asphalt concrete, hot rolled asphalt and coated chippings and supply and delivery contracts for permanent cold lay surfacing materials that fully meet the departments operational needs in a sustainable manner, taking account of any opportunities for innovation and minimising environmental impacts. The contracts will facilitate depot representatives to purchase materials and products in order to meet their business needs.
II.2.5) Award criteria
Quality criterion: Mandatory Requirements
/ Weighting: Pass/Fail
Price
/ Weighting:
100
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
Lot 3 has been abandoned, no award has been made
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-022630
Section V: Award of contract
Lot No: 1
Contract No: 1
Title: Lot 1 – Asphalt Concrete, Hot Rolled Asphalt and Coated Chippings.
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
10/11/2023
V.2.2) Information about tenders
Number of tenders received: 14
Number of tenders received from SMEs: 6
Number of tenders received from tenderers from EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 8
Number of tenders received by electronic means: 14
The contract has been awarded to a group of economic operators:
Yes
V.2.3) Name and address of the contractor
WHITEMOUNTAIN QUARRIES LTD t/a BREEDON
5 Blackwater Road
Newtownabbey
BT36 4TZ
UK
E-mail: gabriel.smyth@breedongroup.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
COLLEN BROTHERS QUARRIES LTD
Hanover Street
CRAIGAVON
BT62 3ET
UK
E-mail: andrew@collenbros.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
B.MCCAFFREY SONS LIMITED
Knockninny
ENNISKILLEN
BT92 9JT
UK
E-mail: paraic@mccaffreyquarries.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
TULLYRAINE QUARRIES LTD
122 Dromore Road
BANBRIDGE
BT32 4EG
UK
E-mail: johnmccartan@tullyrainequarries.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
Northstone Materials Limited
Shinny Road
COLERAINE
BT51 4PS
UK
E-mail: pkelly@northstone-ni.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.3) Name and address of the contractor
PETER FITZPATRICK LTD
29 Leode Road
NEWRY
BT34 5TJ
UK
E-mail: paul@pfitzpatrick.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.3) Name and address of the contractor
FP McCann
Knockloughrim Quarry, 3 Drumard Road
MAGHERAFELT
BT45 8QA
UK
E-mail: omcnally@fpmccann.co.uk
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
No
V.2.3) Name and address of the contractor
JOHN MCQUILLAN CONTRACTS LTD
11 Ballinderry Road
LISBURN
BT28 2SA
UK
E-mail: john.mcquillan@mcqcos.com
NUTS: UK
Internet address(es)
URL: https://etendersni.gov.uk/epps
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot:
Total value of the contract/lot:
: 4 000 000.00
GBP
V.2.5) Information about subcontracting
Section V: Award of contract
Lot No: 2
Contract No: 2
Title: Lot 2 – Permanent Cold Lay Surfacing Materials.
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section V: Award of contract
Lot No: 3
Contract No: 3
Title: Lot 3 – Permanent Cold Lay Materials Suitable for Wet Weather Use.
A contract/lot is awarded:
No
V.1 Information on non-award
The contract/lot is not awarded
No tenders or requests to participate were received or all were rejected
Section VI: Complementary information
VI.3) Additional information
Contract Monitoring. The successful contractor’s performance on the contract will be regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in DfI for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all procurement competition being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of twelve months from the date of issue of the certificate.. . Lots 2 and 3 were abandoned as it has been determined the published specification was unclear in relation to the performance, durability, and related certification requirements for these materials. On this basis, no contract award can be made. The Department’s operational staff will now carry out a review of their current cold lay material requirements, which will involve a market consultation exercise. Following this review, it is envisaged a new procurement process will be initiated in early 2024 with a revised specification.. .
VI.4) Procedures for review
VI.4.1) Review body
Hight Court, Royal Courts of Justice
Belfast
UK
VI.5) Date of dispatch of this notice
16/01/2024