Contract award notice
Results of the procurement procedure
Section I: Contracting
entity
I.1) Name and addresses
Aberystwyth University
12 Science Park
Aberystwyth, Ceredigion
SY23 3AH
UK
Contact person: Patrick Daniel
E-mail: pad47@aber.ac.uk
NUTS: UKL1
Internet address(es)
Main address: https://www.aber.ac.uk/
Address of the buyer profile: https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA1009
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.4) Type of the contracting authority
Other: University
I.5) Main activity
Education
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Provision of Cleaning Services for Student Residences and Conference's at Aberystwyth University
II.1.2) Main CPV code
90911100
II.1.3) Type of contract
Services
II.1.4) Short description
Aberystwyth University (AU) current has approximately 3750 study bedrooms, made up of approximately 1,500 en-suite rooms and 2,250 standard rooms - a proportion of which you are being asked to bid for. Student bedrooms are rented to the students between a 39 - 50 week licence period (although the large majority are between 39-40 weeks between September to June). Each flat has a communal kitchen that is generally used by between 6 -10 persons. The buildings are typically 3 or 4 storeys with a main staircase or 2 storey houses of 5 -6 bedrooms.
II.1.6) Information about lots
This contract is divided into lots:
No
II.1.7) Total value of the procurement
Value excluding VAT:
1 620 000.00
GBP
II.2) Description
II.2.3) Place of performance
NUTS code:
UKL1
Main site or place of performance:
Aberystwyth University
II.2.4) Description of the procurement
Aberystwyth University is required to provide a full building deep cleans on an annual basis following occupation by students. Cleaning to communal stairwells and entrances is provided all year round by our in-house cleaning team, and, students are responsible for ensuring that the communal areas with a flat / house, and of course their study bedrooms are left in a suitable condition. The University has not provided a cleaning service to bedrooms, en-suite bathroom pods or communal bathrooms and kitchens throughout the licence period but does carry out a cleaning inspection regime on a regular basis of these areas.
This tender is for the provision of cleaning services for student residential accommodation, as well as our residential conferences at Aberystwyth University.
Within both Conferencing and Accommodation, our aim is to maximise usage of (and therefore income from) all of our facilities whilst ensuring an excellent standard of customer experience at all times – cleaning provision needs to facilitate and support this overall aim.
II.2.5) Award criteria
Quality criterion: Technical
/ Weighting: 60
Cost criterion: Commercial
/ Weighting: 40
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-031180
Section V: Award of contract
A contract/lot is awarded:
Yes
V.2 Award of contract
V.2.1) Date of conclusion of the contract
15/01/2024
V.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 4
Number of tenders received from tenderers from EU Member States: 4
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators:
No
V.2.3) Name and address of the contractor
Ametros Facilties Management Ltd
42 Charles Street
Manchester
M17DB
UK
NUTS: UK
The contractor is an SME:
Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Total value of the contract/lot:
: 1 620 000.00
GBP
V.2.5) Information about subcontracting
Section VI: Complementary information
VI.3) Additional information
(WA Ref:138182)
VI.4) Procedures for review
VI.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
UK
Telephone: +44 2079477501
VI.5) Date of dispatch of this notice
18/01/2024