Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
UK
Contact person: Jim Biggin
Telephone: +44 2083574577
E-mail: jim.biggin@nhg.org.uk
NUTS: UK
Internet address(es)
Main address: https://www.nhg.org.uk/
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./2ASR226TP3
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.delta-esourcing.com/tenders/UK-title/EWE7P539U8
Tenders or requests to participate must be sent to the abovementioned address
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Unmetered and Domestic Heating Services Framework Agreement
Reference number: PROC1598
II.1.2) Main CPV code
50720000
II.1.3) Type of contract
Services
II.1.4) Short description
Notting Hill Genesis (“NHG”) is procuring a framework of Contractors to provide unmetered and domestic heating servicing and maintenance. The multi-Lot framework will cover the Greater London and some out of London areas. It will be available to NHG as well as other authorised users with similar requirements.
More information about previous and planned requirements of this Framework can be found within the tender documentation.
II.1.5) Estimated total value
Value excluding VAT:
1 611 000 000.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
Yes
Tenders may be submitted for all lots
II.2) Description
Lot No: 1
II.2.1) Title
Lot 1 General Needs Domestic Heating
II.2.2) Additional CPV code(s)
50720000
42160000
42161000
44621200
44620000
50531100
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
This Lot is for the provision of gas servicing, domestic heating maintenance and repairs. This includes a 3-star domestic gas service, and any electrically or renewable heated properties on a 1 star basis. Included within this is an MOT style approach to LGSRs, SOR codes for unvented servicing and SOR codes for solar thermal.
There is also the option for relevant capital investment works to be issued under this Lot. Please see the procurement documentation for the full scope of service for this Lot.
II.2.5) Award criteria
Criteria below:
Quality criterion: Criterion 1
/ Weighting: 70
Cost criterion: Criterion 1
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
1 440 950 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
NHG reserves the right to extend this framework by a further period of up to 48 months (i.e. 4 years + 2 + 2 years). Please refer to the tender documentation for further justification for the framework extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
II.2.14) Additional information
To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/EWE7P539U8
Lot No: 2
II.2.1) Title
Unmetered and Small Tenures Heating
II.2.2) Additional CPV code(s)
50720000
09323000
II.2.3) Place of performance
NUTS code:
UK
Main site or place of performance:
UNITED KINGDOM
II.2.4) Description of the procurement
The Lot 2 service will consist of the maintenance of unmetered commercial / Communal heating systems, HMOC and all domestic systems within properties such as a care and support environment, temporary housing, keyworkers schemes, student lets and market rent. Domestic properties will follow the same principals of Lot 1, such as Gas 3 star and Electric / other heating 1 star.
Commercial heating will have enhanced PPM requirements, block and plant room level metering requirements and continuous efficiency improvements.
II.2.5) Award criteria
Criteria below:
Quality criterion: Criterion 1
/ Weighting: 70
Cost criterion: Criterion 1
/ Weighting: 30
II.2.6) Estimated value
Value excluding VAT:
171 000 000.00
GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months: 48
This contract is subject to renewal: Yes
Description of renewals:
NHG reserves the right to extend this framework by a further period of up to 48 months (i.e. 4 years + 2 + 2 years). Please refer to the tender documentation for further justification for the framework extension.
II.2.9) Information about the limits on the number of candidates to be invited
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As stated in the procurement documents.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Open procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement with several operators.
Justification for any framework agreement duration exceeding 4 years: Notting intends to hold the right to extend the framework beyond four years due to the significant costs for all parties in association with setting up the framework and initial contracts. By extending the framework agreement we enable greater opportunities for contractors to bid for more work, as well as ensure strong alignment with decarbonisation timescales such as achieving EPC C by 2030.
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-029212
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
20/02/2024
Local time: 12:00
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
IV.2.7) Conditions for opening of tenders
Date:
20/02/2024
Local time: 12:00
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.NHG considers that this framework may be suitable for economic operators that are small or medium enterprises (SMEs). However, successful tenderers will be appointed to the framework based solely on the criteria included in the tender documentation.
NHG reserves the right to amend any and all information provided in the tender documentation up until the deadline for submissions. Where information in the tender documentation and FTS Notice is inconsistent, the tender documentation information shall prevail.
ABOUT US: NHG is one of the largest Housing Associations in the country, with more than 66,000 homes across London and the south-east. We provide homes across a range of tenures and are committed to delivering housing that is affordable for all. We build and maintain quality homes, creating diverse and thriving communities. This is our primary purpose and everything else we do supports that. For more information, visit www.nhg.org.uk.
FRAMEWORK VALUE: Applicants should note that the estimated value of the Framework Agreement given in this Notice is based on NHG's current anticipated requirements. NHG cannot give any guarantees that services totalling this value will in fact be called off from this framework. Equally, the total value may increase, either if NHG’s own requirements increase unexpectedly or if the framework is used by other contracting authorities more extensively than anticipated.
ADDITIONAL USERS: Both Lots from this framework will be available for use by any entity within the same group of companies as NHG from time to time (the current list can be found at http://www.nhggroup.org.uk/terms-conditions/current-members-group, and any entity or joint venture company that NHG or any other NHG Group Member holds an interest in from time to time.
NHG may also (at its sole discretion) permit use of the framework by any other contracting authority. This will be at NHG’s sole discretion and will be subject to an access agreement included within the Framework Agreement.
This includes, and is not limited to, providers of social housing including without limitation any Registered Provider (as defined in the Housing and Regeneration Act 2008 and registered with the Regulator of Social Housing), local authorities and/or Arm’s-Length Management Organisations (ALMO). A list of the current Registered Providers can be found by visiting https://www.gov.uk/government/publications/current-registered-providers-of-social-housing.
Once other authorities have access, they can independently call-off from the framework and manage their contracts’ performance. Such authorities may choose to direct award, using the justifications available from the framework agreement, or conduct a mini competition.
JOINT VENTURE: The Framework also contains a mechanism to enter into a Joint Venture partnership with contractors awarded a call-off contract, subject to agreement between parties. This partnership could be either contractual or corporate and will be governed by the terms included in the tender documentation.
OTHER: NHG reserves the right to cancel the procurement at any time and not to proceed with all or part of the Framework Agreement. NHG will not, under any circumstance, reimburse any expense incurred by Applicants in preparing their tender submissions.
For more information about this opportunity, please visit the Delta eSourcing portal at:
<a href="https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./2ASR226TP3" target="_blank">https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-central-heating./2ASR226TP3</a>
To respond to this opportunity, please click here:
<a href="https://www.delta-esourcing.com/respond/2ASR226TP3" target="_blank">https://www.delta-esourcing.com/respond/2ASR226TP3</a>
GO Reference: GO-2024116-PRO-24980468
VI.4) Procedures for review
VI.4.1) Review body
Notting Hill Genesis
Bruce Kenrick House, 2 Killick Street
London
N1 9FL
UK
Telephone: +44 2083574577
VI.5) Date of dispatch of this notice
16/01/2024