Contract notice
Section I: Contracting
authority
I.1) Name and addresses
Scottish Government
4 Atlantic Quay, 70 York St
Glasgow
G2 8EA
UK
Telephone: +44 1412420133
E-mail: cvfm@gov.scot
NUTS: UKM
Internet address(es)
Main address: http://www.scotland.gov.uk
Address of the buyer profile: https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10482
I.2) Joint procurement
The contract is awarded by a central purchasing body
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge at:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
Additional information can be obtained from the abovementioned address
Tenders or requests to participate must be sent electronically to:
https://www.publictendersscotland.publiccontractsscotland.gov.uk/esop/pts-host/public/pts/web/login.html
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title
Grant Fund Manager Dynamic Purchasing System
Reference number: CASE/668029
II.1.2) Main CPV code
98000000
II.1.3) Type of contract
Services
II.1.4) Short description
The Scottish Government has established a Dynamic Purchasing System (DPS) for Grant Fund Managers. Potential participants must
complete the SPD (Single Procurement Document) and meet the minimum entry criteria to participate on the DPS.
II.1.5) Estimated total value
Value excluding VAT:
22 570 471.00
GBP
II.1.6) Information about lots
This contract is divided into lots:
No
II.2) Description
II.2.2) Additional CPV code(s)
66171000
79400000
II.2.3) Place of performance
NUTS code:
UKM
UKM82
II.2.4) Description of the procurement
The Scottish Government has established a Dynamic Purchasing System (NOV492909) to provide grant fund manager services to a range of grants.
The key service requirement will the administration and distribution of grant funds and associated pre and post funding activities. Suppliers
will also be expected to make all necessary arrangements to ensure that the full value of available funding is appropriately spent in each
financial year, provide the required Management Information (MI) as requested by the Scottish Government, ensure suitable staff are
trained and qualified in service delivery as well as having arrangements in place to ensure that all information held shall be securely and
sensitively managed. Full detailed requirements will be contained within each call off tender documentation.
No form of volume guarantee has been granted and the Authority shall not be bound to order any of the services.
Please note that the forecast value of the DPS is based on the value of the fund manager services, not the value of the grant funds.
(PCS-T project code 25336) (PQQ Code 6322)
II.2.5) Award criteria
Criteria below:
Quality criterion: Quality
/ Weighting: 40% - 80%
Price
/ Weighting:
20% - 40%
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start:
17/01/2024
End:
08/01/2027
This contract is subject to renewal: Yes
Description of renewals:
January 2027
II.2.9) Information about the limits on the number of candidates to be invited
Envisaged minimum number: 21
II.2.10) Information about variants
Variants will be accepted:
No
II.2.11) Information about options
Options:
No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds:
No
Section III: Legal, economic, financial and technical information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
N/A
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Insurance Liabilities will be taken on a risk based approach for each Call-off contract under the DPS.
The potential types of insurances that may be required are indicated below:
Employer's Liability Insurance
Public Liability Insurance
Professional Indemnity Insurance.
Financial Assessment will also be taken on a risk based approach for each Call-off contract under this DPS.
III.1.3) Technical and professional ability
List and brief description of selection criteria:
To assess your suitability, you must provide 2 different examples of grant fund manager services your organisation has undertaken within
the last 3 years.
Each different example must be relevant to the key service requirement. Examples should be concise but generally in the 300 word range.
Responses must be provided in question 4C.1.2 of the SPD document
III.2) Conditions related to the contract
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure
Restricted procedure
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the setting up of a dynamic purchasing system
IV.1.8) Information about Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement:
Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJ S:
2023/S 000-027977
IV.2.2) Time limit for receipt of tenders or requests to participate
Date:
08/01/2027
Local time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
Date:
08/01/2027
IV.2.4) Languages in which tenders or requests to participate may be submitted
EN
IV.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 6 (from the date stated for receipt of tender)
Section VI: Complementary information
VI.1) Information about recurrence
This is a recurrent procurement:
No
VI.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
VI.3) Additional information
Please note that the anticipated value of the DPS is based on the value of the fund manager services and not the value of the grant funds.
We envisage that the value of the call-off contracts (and the grant funds to be managed) to range from thousands to multi millions however,
no form of volume guarantee has been granted by the Authority.
If your application to join the DPS is successful, you will have the opportunity to bid for the Call-off contracts with effect from that point.
Call-offs under the DPS will be issued electronically via PCS-t, however, for those who do not use PCS-t, alternative electronic routes may
be used and are acceptable.
The DPS will be available for use by the Scottish Ministers (including Agencies).
The buyer is using PCS-Tender to conduct this PQQ exercise. The Project code is 25336. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
The Contracting Authority does not intend to include a sub-contract clause as part of community benefits (as per Section 25 of the Procurement Reform (Scotland) Act 2014) in this contract for the following reason:
N/A
The Contracting Authority does not intend to include any community benefit requirements in this contract for the following reason:
May be required at Call off level
(SC Ref:755309)
VI.4) Procedures for review
VI.4.1) Review body
Glasgow Sheriff Court
1 Carlton Place
Glasgow
G5 9DA
UK
VI.5) Date of dispatch of this notice
17/01/2024